Executive Administrative Assistant

**Location**:Oshawa, ON, CA, L1H 8W8**Req ID**:49169

**Status**: Regular Full Time**Working Conditions**: On-site (5 days)**Education Level**: - Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.**Base Location**: Oshawa, ON**Temporary Work Location**: Pickering, ON**Number of Position(s)**:1**Travel**: 10%**Deadline to Apply**: November 12, 2024**Salary Range**: $54,000.00 - $82,000.00 Per Year**Electrify your career and help build a brighter tomorrow.**
- Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history.- Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on - and off - the job.**ACCOMMODATIONS**-
- This position is moving to OPG Corporate Headquarters: In Summer 2025, OPG will officially welcome employees to our new Corporate Headquarters located at 1908 Colonel Sam Drive, Oshawa, Ontario. This new space will enable teamwork, collaboration and innovation that will help us to achieve our mission to electrify life in one generation. This position will be temporarily based in Toronto, ON until the move to Headquarters in the Summer of 2025.**JOB OVERVIEW**
- Ontario Power Generation (OPG) is looking for a dynamic, strategic and results-driven professional to join our team in the role of Executive Administrative Assistant.- We're on the lookout for a tech-savvy, self-starter with a growth mindset to join our fantastic team as an Executive Admin Assistant. This position will support 3 VP’s in Digital Technology and Shared Services.- This role is perfect for someone who's skilled in writing board memos, crafting engaging articles for our newsletter, and preparing top-notch PowerPoint presentation material We are looking for someone to join our team to help us continue our journey of growth and transformational change within IT.**KEY ACCOUNTABILITIES**
- Prepare PowerPoint presentations, Board Memo’s and written articles for our monthly internal newsletter
- Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, typing of minutes of the meeting covering numerous items such as labour relations, negotiations, organization structure, staffing etc.
- Make all necessary travel and accommodation arrangements for Supervisor and staff, following appropriate travel and expense policies, including obtaining appropriate approvals for out of province and out of country travel.
- Participate with VP’s in the setting of priorities and the scheduling of his/her work projects and activities, advising relative to status of current work, target dates, scheduled action/meetings etc., and other related demands on VP’s time.
- Establish and maintain physical electronic records for exclusive use of the Supervisor. Manually, file materials in accordance with a prescribed filing system assigning location codes; extract files or file content upon request of Supervisor and maintain record of removed files, etc.
- Prepare schedules for the receipt of important approval documents to fit in with schedule of Board meetings, Executive Office meetings, Supervisor's schedule etc. and oversee the flow of approval documents through the process.
- Perform a liaison function between Supervisor and others to pass along Supervisor's instructions to staff/clients, etc., to provide advice as to Supervisor's expectations, to expedite work as necessary to achieve deadlines, and to maintain continuity of objectives and practices across organizational lines. Perform liaison services with various Corporate groups such as, those involved in budget preparation and control, performance pay, records management, etc., attending meetings and providing feedback to Supervisor and/or staff regarding requirements or changes to requirements.
- Arrange for the provision of relief when on vacation or during other types of prolonged absence and for periodic assistance to deal with high workload situations.
- Other Duties as Required

**EDUCATION**
- Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.

**QUALIFICATIONS**
- Minimum of 3-5 years of experience in an administrative assistant or executive administrative assistant role supporting senior-level management
- Excellent written communication and interpersonal skills
- Strong proficiency with Microsoft Office suite, including Excel, Word, and PowerPoint - This role is providing support to our Digital Technology/IT group and preference will be given