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Office Administrator

2 weeks ago

Hamilton, Canada Greg's Plumbing and Heating inc. Full time

Job Summary

**Responsibilities**:

- Collections from customers for outstanding invoices
- Manage scheduling and taking inbound calls
- Manage office tasks including maintaining office supplies and inventory, answering and directing phone calls, taking messages and handling correspondence
- Organize and schedule meetings, appointments and travel arrangements
- Assist in the preparation of regularly scheduled reports and presentations
- Develop and maintain a filing system for important documents
- Support HR functions such as employee onboarding, benefits administration, and record keeping
- Supervise and coordinate office staff activities to ensure maximum efficiency
- Oversee vendor management and negotiate contracts
- Assist with budgeting and financial reporting
- Assist in administration duties such as filing, data entry, and document preparation

**Qualifications**:

- Proven experience in an administrative or reception role. Experience managing schedules will be considered a strong asset.
- Proficiency in Microsoft Office suite and Quickbooks.
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Ability to work independently and prioritize tasks effectively

Join our team as an Office Administrator to play a vital role in maintaining a smooth-running office environment while contributing to the growth of our organization.

**Job Types**: Full-time, Permanent

Pay: $18.00-$20.00 per hour

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Office: 3 years (required)

Work Location: In person