Office Agent Class I

23 hours ago

Montréal QC, Canada Lester B. Pearson School Board Full time

**PACC VOC**

**Director: Marilyn Aon**

**Qualifications**:
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or an attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent experience

AND

Have a basic knowledge of office automation

**Other Requirements**:

- Must be bilingual
- Must be able to function autonomously with mínimal supervision
- Must be able to multi-task
- Must be able to work as part of a team
- Accuracy, attention to detail, strong organizational skills are essential
- Must be able to summarize data and prepare reports using Excel and other Microsoft Office software
- Testing of Microsoft Office Required
- Ability to meet deadlines, particularly during peak periods
- Ability to adapt and handle system changes demanded by MEES requirements
- Must be able to effectively communicate updates and information to other staff members
- Ability to maintain and streamline filing system procedures
- Knowledge of the scheduling and evaluation an asset for Vocational Education
- Knowledge of JADE-TOSCA, Google suite, Admission FP and Charlemagne would be an asset

**Nature of the work**:
The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

**Daily Tasks/Dossiers**:

- Oversees the ordering of supplies and books for programs and follows up on deliveries and invoices
- Assists students with google accounts
- Assist in the registration process for students. This may include entering incoming student’s personal data, receiving payments, and processing information on JADE-TOSCA.
- Track invoices and packing slips for items purchased such as books, consumable materials, repairs, etc.
- As instructed, the employee carries out tasks such as mark entry, attendance tracking, supports with exam invigilation
- Following up with Emploi Quebec regarding student attendance
- Responsible for the confidentiality of exams and their distribution and return to and from teachers
- The employee is responsible for completing all tasks related to the funding process.
- The employee may be required to train new class I office agents as well as to coordinate the work of support staff.
- Works through summer period
- Required periodically to work evening shifts
- Set up appointments for admin to meet with students
- Prepare student files for admin

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