Office Agent Class I

3 days ago

Montréal QC HH A, Canada Lester B. Pearson School Board Full time $45,000 - $65,000 per year

CAREER DEVELOPMENT SERVICES

Director: Mark Newton

Qualifications:

Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or an attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent experience

AND

Have a basic knowledge of office automation

Other Requirements:

  • Strong interpersonal and communication skills
  • Bilingual
  • Ability to work under pressure, particularly during peak periods with a strong ability to prioritize and multitask
  • Ability to maintain and streamline filing system procedures
  • Ability to work autonomously with minimal supervision and as a member of a team
  • Able to effectively interact with a low-literacy, multicultural population
  • Proficient knowledge of Microsoft Office
  • Knowledge of RAC is an asset
  • Experience in Adult and Vocational Education is an asset
  • Knowledge of JADE is essential
  • Knowledge of PAIE an asset
  • Knowledge of Mosaik/Dophin an asset

Nature of the work:

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

Daily Tasks/Dossiers:

  • The employee compiles data, performs simple calculations and prepares reports.
  • The employee fills out forms, cards, purchase orders, form letters, notices, or any other simple document of the same nature and forwards them, as required.
  • The employee answers and transfers telephone calls; receives and forwards messages and faxes; provides information of a general nature on the telephone or in person; greets and, if necessary, directs visitors. They draft notes or emails concerning telephone calls..
  • The employee files documents, and, if necessary, collects fees.
  • The employee will be required to enter, in a computer, texts and various data from manuscripts or other sources; he or she verifies the accuracy of the data or any other data contained on a list or document.
  • The employee may be required to carry out supervision in premises where aptitude tests are being administered.
  • The employee processes approved timesheets for contracted workers and enters them into the Paie system.
  • The employee performs a period bank reconciliation and enters the information into the financial system.
  • The employee may be required to receive, stamp, sort, and file mail and ensures its distribution.
  • They will need to photocopy or scan documents as required.
  • The employee uses a computer and the necessary software to perform their duties related to word processing, database entry, spreadsheets, and in-house programs; they use e-mail. They may be required to help, on occasion, colleagues with the common software and programs used.
  • If need be, they perform any other related duty.

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