Billing Coordinator

**_The Chubb Fire & Security Difference..._**
- Service Excellence_
- Technology Leadership_
- Focus on Quality_
- National Coverage_
- Single Point of Contact_
- A Name You Can Trust_

Chubb Fire & Security provides an unparalleled portfolio of security and life safety solutions to Canadian institutions, businesses and residences. We deliver advanced solutions to many of the most demanding security and life safety requirements across the country. Our coast-to-coast coverage is provided through a team of experts sharing a common focus on service excellence. Our proven capabilities yield the ultimate in peace of mind to those that we serve.

**Role Summary**:
As a member of the administration team, the Billing Coordinator will share a variety of AP/AR responsibilities with the Branch Administrative Supervisor. The Billing Coordinator is responsible for all accounts payable/receivable coordination activities. Ensures timely invoicing for services to our customers as well as prompt payments of vendor invoices and maintains accurate records, control reports, and coordinates collection activities such as sending follow-up inquiries.

**Key Job Responsibilities**:

- Responsible for processing invoices for payment through the ERP system in accordance with company payment policies. Verifies that the payment is charged to the correct vendor and for the proper amount. Ensures that the quantity ordered/received is accurately recorded to the actual figures received.
- Assists in maintaining an orderly filing system and contributes to maintaining the archives at period end.
- Review and process all invoice disputes & credit requests - Determine requirements & courses of action.
- Complete the invoice reversals and re-submissions where applicable.
- Complete paperwork required for all invoice disputes and credit requests that require further processing.
- Review all customer invoices against the PO log and obtain clarification on discrepancies and communicate with customers clearly and accurately where invoice corrections are required.
- Log and file all invoices sent for processing for backup reasons.
- Revenue recognition testing and reporting support where required - Investigate contracts & files for accurate recording of revenue and cost accruals (Per company financial policies & procedures guidelines).
- Adheres to all company rules and procedures regarding health and safety. Acts in a responsible and safe manner.

**Educational /Technical Requirement**s:

- Post-Secondary Education in Accounting would be a definite asset.
- 3+ years of experience either in an AP/AR or a related position in a computerized environment
- Familiarity with accounting principles
- Computer skills, Microsoft Word, and Advance Excel is required
- Experience working with JDE or other ERP systems would be an asset
- Bilingual French is an Asset

**Other Requirements**:

- Keen attention to detail and proven numerical accuracy and speed.
- The capability of detecting discrepancies in charges on customer invoices.
- Must be highly organized and efficient in order to meet strict deadlines.
- Strong communication and interpersonal skills, both written and verbal.
- Capable of providing customers with explanations of their concerns or needs that can be well understood and appreciated.
- Ability to multitask and time management skills required.

**_ Our offerings include_**
- Competitive compensation and benefit package
- RRSP matching
- Employee Discounts
- Learning and Development opportunities
- Reward and Recognition Program
- A culture of performance & accountability
- A supportive and positive team environment

**_
Background Check Requirements:_**
- Criminal Background Check
- Reference Check

We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.