Administrative Assistant

2 weeks ago

Winnipeg, Canada Thorwin Properties Full time

At Thorwin, you are in a great place We are growing...
This is a full-time permanent job opportunity working 40 hours a week, Monday to Friday.
**We offer**:

- Salary depending on qualifications and experience. $ 18 - $21 an hour.
- Competitive benefits (Health, Dental, Life & Disability Insurance, Health Spending, Company Pension, Free parking, Employee Assistance Program, paid Vacation and Sick time)
- Growing company and Long-term stability
- Coaching and support in a team environment
- Professional growth

We are looking for an Administrative Assistant to report to the Property Administration Manager. This position will provide support to the property management team in administrative capacity. The duties include but not limited to:
**General Clerical Duties**:

- Staying familiar with the Residential Tenancies Branch policies and ensuring Property Management Team is compliant.
- Collaborate with the RTB to correct compliance issues.
- Follow AGI schedule, prepare AGI spreadsheets for accounting and data enter applied/approved rent amounts.
- Assist the General Manager in scorecard creation and annual scorecard updates.
- Gather and prepare analytics and for Property Manager scorecard evaluations.
- Determine rents on new leases and annual increases based on legislation.
- Assist in special projects and assignments as needed.
- Assist in the preparation of reports, and spreadsheets as required, update project tracking sheets including the lease workflow, internet/hydro spreadsheets, RTB-AGI-OUT, master cheat sheet, etc.
- Assisting reception during peak times of the month as needed.
- Assist in training receptions staff.

**Document Creation**:

- Creating and formatting forms and templates.
- Creation, distribution and tracking of all lease documents including leases, lease renewals and required RTB documents.
- Creation of new procedures and policies.

Data Entry
- Entering memos, guest card and increases including unit rents and lease charges.
- Processing lease execution and move-ins in Yardi.
- Updating tenant files and tenant ledgers in Yardi.
- Maintaining the fob and intercom systems.
- Assign and manage rentable items in Yardi.
- Other duties as assigned.

**Qualifications**:
**Education and Experience**:

- Secondary education in administrative studies
- 2-3 years experience in an administrative role in Property Management environment is ideal.

**Knowledge, skills, and abilities**:

- Knowledge in Yardi system an asset.
- Intermediate level skills in MS office software, i.e., Word, Excel, Outlook, and Power Point
- High level of organization and attention to detail.
- Excellent written and verbal communication skills.
- Self-motivated, able to take responsibility, demonstrate initiative and a proactive approach to daily tasks.
- Excellent interpersonal skills.
- Punctual and reliable.
- Flexible attitude.

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