Visiting Suites Co-ordinator

**Position: Visiting Suites Coordinator**

**Position Profile**:The coordinator will oversee the program of Visiting Suites. He/She will schedule staff and arrange scheduling of transportation for the program. The coordinator will train new staff, develop written protocols and prepare reports for Ministry.

**Position Reporting**:This position reports to Director(s)

**Major Duties and Responsibilities**:

- Schedule the staffing required for visits.
- Schedule the staffing required for transportation.
- Supervise staff hired for the visitation, supervision and transportation programs
- Supervise visits when there are one or more visits at one time
- Organize training for staff and oversee the training requirements of staff.
- Track and prepare statistical and written program reports that are to be submitted back the Ministry.
- Liaise with the Ministry staff on a daily basis with respect to referrals, troubleshooting, and so forth.
- Schedule and Co-ordinate visits for all participants recommended for involvement in family visits as per the referral instructions received from the Ministry.
- Schedule the transportation of children, youth and family members (significant adults) in order to facilitate visits, as per instructions provided on the referral form from the Ministry.
- Track progress of family visits, for example, oversee and supervise staff to prepare reports and keep file records on visits/clients/families.
- Prepare written reports, and oversee and supervise staff to prepare both written and verbal feedback to parents and to the Ministry regarding family strengths, observations/assessments about areas where parenting during visits can be improved, as well as any other pertinent information regarding interactions between parents and children.
- The Coordinator of the program may be required to liaise with foster parents to ensure transportation arrangements are made so that foster parents and birth parents build a trust relationship, ensuring and facilitating an open and transparent relationship between the foster parents and the birth parents.
- Collect data that can be used for the ongoing evaluation of the program and report back to the Ministry with information collected.
- Work with Ministry staff designing evaluation frameworks for the program.
- Track rescheduled or missed visits, provide written reports back to Ministry regarding rational provided by participants and/or detail the circumstances for the missed visits.
- Participate in case conferences chaired by Ministry Social Work staff, both without and along with family members when requested by the Ministry
- Other duties as assigned.

**CORE COMPETENCIES**
- **Program Awareness and Focus**: Must have knowledge and understanding of First Nation and Métis cultures. Works respectfully within a diverse environment and respects confidentiality.
- **Team-Orientation**: Must be committed to being a team player, encouraging the efforts of others and working to meet team goals. Must possess effective conflict resolution skills. Committed to fostering effective teamwork, both within the organization and between the organization and its stakeholders.
- **Communication**: Must be able to convey information and opinions to diverse audiences in both verbal and written contexts with clarity and conciseness. Expresses with honesty, with clarity, and constructively. Maintains open and positive communications with others, exhibiting effective listening skills.
- **Leadership**: Must be willing to share areas of competence with others. Must show personal leadership within the position through setting priorities, meeting timelines, and continuously improving the function.
- **Strategic Thinking/Problem Solving**: Must be a strategic thinker/problem-solver with the ability to anticipate challenges, determine required outcomes and use innovative approaches to develop supportive systems with clients and supports. Must be willing to participate in the ongoing change process required of a member-driven organization that values the community.

**Education**:

- Bachelor of Social Work or BISW Degree or related field of study and/or suitable combination of training and extensive experience in working with individuals involved with the Ministry of Social Services.
- Standard First Aid and CPR (Level B)
- Experience working with individuals and families who have been involved in a high risk lifestyle.
- Ability to speak a First Nations or Métis language is an asset.
- Knowledge and understanding of the history of First Nation and Métis and their socio-economic backgrounds.
- Knowledge of alcohol/drug recovery and relapse dynamics is an asset.
- Satisfactory criminal and vulnerable persons record check.
- Must have a working knowledge of windows-based computer software programs
- Dedication to improving the quality of life for First Nations and Métis people in Saskatoon through the promotion of a caring community and commitment to working with others.
- Respe