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Receptionist/administrative Assistant

3 weeks ago

London, Canada HOH Wellness Full time

We are a multidisciplinary rehabilitation facility with clinics throughout southwestern Ontario.

We are expanding our team and are searching for a full time Receptionist/ Administrative Assistant to provide support to our south location in London.

Our values as an organization include integrity, empowerment, transparency, empathy, collaboration, conscious health and community. We are looking for an individual who shares these values and would like to grow long-term with our practice.

**We are looking for an individual who has the following qualities**:

- Time management skills - to be able to prioritize activities, especially when there is a high volume of tasks
- Attention to detail to ensure that all company memos are free of any errors
- Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone
- Communication skills - to be able to communicate with internal team members, patients and clients and understand their needs
- Strong organizational skills to keep multiple calendars organized
- Administrative skills - to be able to use basic computer programs including Microsoft Office
- Flexibility - to be able to move between activities and duties quickly if priorities change
- Strong sense of integrity, professionalism and commitment
- Ability to be innovative and take initiative to help the practice grow
- Respectful of all ethical considerations including strict confidentiality
- Ability to be empathetic with patients on the telephone and in person

**Duties & Responsibilities**:

- Create a welcoming environment by greeting patients, answering phone calls, directing visitors, and taking messages for employees
- Take customer/patient complaints or issues and pass them on to the appropriate parties
- Schedules and maintain the calendar of company executives
- Coordinate intake information, scheduling appointments, confirming patients' appointments,
- Organizes and files company documents either electronically or with a paper filing system
- Provides support for teams when necessary
- Perform administrative duties related to running a private medical/paramedical practice
- Manage and delegate tasks to associates contractors, interns and volunteers, etc.
- Preparing, reviewing and editing reports and other documents

**Salary**: $16.00-$17.00 per hour

Schedule:

- Monday to Friday

COVID-19 considerations:
Our clinics follow the recommendation of professional Colleges, The Ministry of Health, and local health authorities.

Application question(s):

- Do you reside in London Ontario or surrounding area?

**Experience**:

- receptionist: 1 year (required)