Studio & Event Rentals Coordinator

**About SB & Co Event Studio**

Welcome to SB & Co Event Studio - a boutique event space thoughtfully designed by Sandra Bettina Weddings & Events. With a passion for creating memorable moments, our studio offers the perfect setting for workshops, bridal showers, and intimate gatherings. Combining elegance and versatility, SB & Co Event Studio provides a charming and sophisticated backdrop to bring boutique event visions to life. Whether we’re hosting a creative workshop or celebrating a special milestone, our space is designed to inspire connection and unforgettable experiences.

**Job Summary**

Reporting to the Founder & Lead Planner, the Studio & Event Rentals Coordinator is a dynamic role supporting the event rental side of Sandra Bettina Weddings & Events as well as our cozy & stylish studio - SB & Co Event Studio. You'll be the go-to person helping make sure everything runs smoothly—from managing our rental items to ensuring our studio is ready for the next gathering. If you're passionate about organization and events, and love bringing creative ideas to life, this is the perfect place to join the team and be part of something special

**Job Duties and Responsibilities**
- **STUDIO**_

**Client & Event Relations**:

- Manage booking flow from start to finish including calendar management, responding to inquiries, coordinating and conducting studio tours, sending and managing contracts & invoices, and acting as the primary point of contact for clients from initial inquiry through event completion.
- Collaborate with clients to understand event requirements, including layout, equipment, and scheduling needs.
- Create and manage event timelines, as it relates to studio operations, ensuring all deadlines are met.
- Coordinate with internal teams and external vendors to ensure seamless event execution
- Serve as event host including welcome clients, assisting with studio related items

**Studio Operations**:

- Oversee the setup, breakdown, and overall readiness of the studio for events.
- Monitor studio cleanliness and maintenance, addressing any issues promptly.
- Manage inventory of studio equipment and supplies, arranging replacements as needed.
- Collaborate with owner to provide best practices and flow / operations improvements as identified.

**Marketing Duties**:

- Maintain content calendar schedule
- Post and optimize blog posts
- Shoot footage for social media on occasion
- Design, through collaboration, various graphics in Canva
- Execute on provided Pinterest strategy
- **EVENT RENTALS**:_

**Client Relations and Sales**:

- Serve as the primary point of contact for clients, assisting with inquiries and guiding them through the rental process.
- Provide advice on rental options based on client needs and event specifications.
- Create and present rental proposals, quotes, and contracts.
- Build and maintain positive relationships with clients to encourage repeat business and referrals.
- Schedule and coordinate deliveries and pickups

**Administrative Tasks**:

- Maintain detailed records of contracts, invoices, and client communications.
- Process client payments and track outstanding balances.
- Assist in developing and updating rental policies and procedures to improve operations and enhance efficiency.
- Prepare reports on rental revenue, inventory usage, and client feedback.
- Maintain accurate records of rental orders, deliveries, and returns.
- Assist with tracking orders and keeping the team updated on inventory availability.

**Marketing Duties**:

- Maintain content calendar schedule
- Post and optimize blog posts
- Shoot footage for social media on occasion
- Design, through collaboration, various graphics in Canva

**Inventory Management & Warehouse Operations**:

- Oversee the day-to-day operations of the rental warehouse, ensuring efficiency and organization.
- Prepare rental items for upcoming events, ensuring accuracy and quality.
- Inspect returned items for damage and cleanliness, addressing issues as needed.
- Keep the warehouse clean, organized, and stocked with necessary supplies.
- Clean, inspect, and organize all rental items upon return to the warehouse.
- Identify damaged or worn items and arrange for repairs or replacements.
- Implement and maintain best practices for warehousing and inventory control.
- Monitor stock levels of rental items, including furniture, decor, and equipment.
- Conduct regular inventory checks to track item availability and condition.
- Coordinate the maintenance, repair, or replacement of rental items to ensure they meet quality standards.
- Conduct regular inventory audits to ensure the availability of popular rental items.
- Monitor trends in rental requests to recommend new products or services.
- Assist with ensuring rental items are safely packed and loaded for transport to event locations.

**Logistics & Event Day Duties**:

- Collaborate with necessary teams to ensure timely and accurate delivery of equipment.
- Address and resolve an