Events Manager

1 week ago

St Albert, Canada St. Albert Seniors Association Full time

**Event Coordinator**

Hours of operation 8am to 5pm, with an hour for lunch

Benefits after 90 Days probation

Free parking

Working from home is not an option at this time

2 weeks paid vacation to start, Bonus time off at Christmas

**Must be able to work in a fast paced, stressful environment, where flexibility and the ability to change plans last minute to accommodate clients is essential. Must be able to maintain a calm demeanour under pressure.**

**Objectives of this role**

**Oversee the planning and execution of at least 250, 50 to 100-person events a year, including internal and external events**

**Uphold the company’s mission and vision with every event**

**Own every aspect of an event, and track and report on success metrics**

**Keep budgets and timelines under control at all times, working closely with our chef**

**Develop an actionable plan for fundraising and managing monthly cash flow**

**Comply with all national and local regulations**

**Responsibilities**

**Develop a complete understanding of the requirements for every event**

**Research vendors, entertainers, and make selections based on their creativity, quality, and cost**

**Book rooms for all events, schedule guests, draft and finalize contracts - presented to the Asst. Executive Director, and lock down day-of logistics, including working with volunteers for serving, set up and take down.**

**Develop content for event materials and produce social media, MailChimp, digital and traditional marketing and promotion
- must have some designing skills and use Canva following branding guidelines.**

**Recruit, train, and book volunteers as needed across all functions of an event (ex: registration, setup, catering, serving, clean up, stage set up, audio/visual, etc.)**

**Handle day-to-day administration of events, including order placements, budget reviews, vendor monitoring, travel planning for speakers, bistro (internal) reservations, attendee participation, registration counts, RSVP tracking in database, and issues resolution**

**Required skills and qualifications**

**Experience in event planning or event coordination in a corporate environment**

**Proven track record of creative, successful events, with proof of success metrics**

**Experience working with colleagues in graphic design, sales, volunteer coordination, invoicing, marketing, and communications**

**Other Duties as Assigned**

**Excellent organizational, communication, negotiating, and multitasking skills**

**Ability to remain calm under pressure and maintain a customer-service mindset**

**Preferred skills and qualifications**

**Bachelor’s degree (or equivalent) in hospitality management or public relations**

**Established relationships with vendors**

**Experience in managing budgets and tracking expenses**

**Advanced knowledge of PowerPoint, Excel, MS Word, Acrobat, Canva, Social Media, and Excel**

**Communications Portfolio must be presented at interview**

**All references must be professional from work related individuals - no personal references**

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

Expected start date: 2024-11-15

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