Project Coordinator

**About Us**

MaxPeople is a professional Human Resources and Legal consulting firm offering clients customized approaches to create a people strategy that impacts business growth. We partner with small and mid-size companies across industries. MaxPeople is a team of consultants, advisors, business professionals and next-gen leaders, inspired by a passion for the work we do. We’re here to work, learn, laugh, and grow. We take our work very seriously, but ourselves, not as much. **About our Client**

A full-service mechanical contracting service company with exceptional recognition in the areas of industrial, commercial, and institutional construction. With over 40 years delivering results on diverse projects requiring expertise and precision, they’ve earned an excellent reputation and stand by the quality of their work.

Becoming a member of our Client's team offers you several benefits including the opportunity to focus on your professional growth. Recognizing that the key contributor to their success is their people, they offer a competitive employment package.

The Project Coordinator 2 (PC2) position involves managing the technical communications, documents, purchase orders and invoicing related to a project. A PC2 would be involved with multiple simple projects or a few more complicated projects. A PC2 has developed a better understanding of the mechanical trade and able to work more independently. The PC2 will work closely with by their Construction Superintendents and Field Managers.

**What you’ll be doing**:

- Is safety conscious and takes safety into account when assessing field activities and estimates
- Is well organized and communicates well with all stakeholders
- Will ensure the requirements of MML policies are being executed
- Is familiar with the more detailed aspects of mechanical construction, construction sequencing, and time frames to complete mechanical tasks.
- Will execute all necessary Administrative functions and any similar requests from the FM or CS
- Is Punctual and Flexible with respect to the project requirements.
- Work with and maintain positive working relationships with fellow employees, management, the Client, and any other trades and authorities they meet.

**Position Specific Expectations**:

- Management of Project Documentation including Contracts, Drawings, Purchase Orders, Shop Drawings, all correspondence, Equipment Deliveries, etc.
- Review of Project Contract Scope against Bid Scope and reconciliation of differences with GC. Determines if there are gaps in the scope as defined by estimating.
- Development of Purchase Order documentation for Vendors and Subcontractors based on Quotations and project requirements
- Prepares a probable Project Schedule and overall Project Budget
- During Project Handover from Estimating, reviews project specifications, drawings, equipment Purchase Orders, Sub-contractors Purchase Orders, Schedules, and Budget data and all other project related documentation.
- Obtains and Reviews Shop drawings, coordinates approval with GC and Engineer.
- Assists the Field Manager in coordinating Sub Contractors
- During the Project, conducts field meetings the Construction Superintendent and Field Manager and develops the meeting minutes.
- Tracks all Vendor shop drawings and delivery dates. Coordinates dates with Field Manager
- If clarification of a Customer’s needs is required, the Project Coordinator prepares a “Request for Information” to the Customer that describes our needs and our sense of urgency.
- If a Customer requests work Extras, the Project Coordinator will generate Change Orders or numbered Work Orders, with support from the CS or FM as required, and obtains approval
- Coordinates with the GC, Owner or Engineer to resolve coordination issues. Obtains support from the Construction Superintendent or the Field Manager as required for very difficult issues
- Develops progress invoices for the project on a regular schedule. Coordinates all billing issues with the GC or Owner. _Works with the GC to negotiate a schedule of values_
- During the Project, regularly monitors progress billing and subcontractor billing to ensure timely cash flow. _Is able to determine what subtractor progress billing levels should be if an invoice is not received_
- Can negotiate with Subcontractors in the best interest of MML when issuing Purchase Orders.
- Develops the O&M manual package throughout the project
- Coordinates submissions and Maintains the as-built drawings for the project
- At Project Completion, determines that all project invoicing has been completed.
- At “near” Project Completion, implements the necessary tasks to achieve project closeout, including a billing review.

**What we require**:

- General knowledge of the construction industry or a diploma / degree relating to the construction industry
- Driver’s License in good standing
- Good Computer skills and working knowledge of MS Office programs
- Fluent on software such