Administrative Coordinator- Aspire Program

The Administrative Coordinator (ASPIRE Program) is a full-time (1.0) role with two primary sets of responsibilities:
1) Provide academic support to students in the ASPIRE programs in an _advising capacity_;
2) Provide administrative support on academic matters to Director of ASPIRE and instructors of the ASPIRE Program pertaining to planning, monitoring and evaluation of terms, curriculum development and update, instruction processes and policies, Daily operation of program and monitoring of schedule and other projects as assigned. The role reports to the Director of the ASPIRE program.

Working closely with Admissions, Student Services and the Office of the Registrar, the academic advising component of this position manages the student life-cycle, including student files from admission to ASPIRE through completion of their degrees. The administration component is responsible for developing and maintaining all academic administrative systems, decisions, records, functions and procedures of the ASPIRE program that are governed by academic policy, including: rollout of course schedules, instructor supports, student compliance/progress and communication of academic deadlines and program information, in alignment with the Booth University College Calendar, ASPIRE Student Handbook, ASPIRE Instructor Handbook and Orientation materials.

**ESSENTIAL FUNCTIONS AND RESPONSIBILITIES**:
**1. Academic Advising**
- Support students’ academic success through
- Program advising, involving regular meetings with each student to review their academic progress and degree program continuance, in accordance with program requirements
- Managing academic processes and documenting all process steps and decisions with regard to instances of academic misconduct (integrity), course failures, resulting in necessary shifts in programming, academic appeals, probation and suspension, _in consultation with instructors and with the ASPIRE Director and Booth UC Registrar_, according to Booth UC academic policy
- **Documentation and Communication**
- Periodic audit of student performance (in consultation with the Registrar), noting any significant changes in cumulative GPA, status (active/inactive/probationary/suspension) and any requirements for academic accommodation or other learning supports
- Reporting any significant academic performance issues (attendance, at-risk, integrity) to the Director of ASPIRE
- Updating all student information and correspondence pertaining to student academic files
- Preparing and distributing all current academic information and communicating important dates and deadlines to students

**2. Administrative Support**
- Develop/adapt all academic office systems, processes and forms for ASPIRE Program operation, _in accordance with Academic Office procedures and in consultation with the ASPIRE Director_
- Follow Booth UC operational processes with respect to HR procedures (hiring, orientation and monitoring of instructional and support staff), _in consultation with the VP Administration and Administrative Managers_
- Assure timely and coordinated workflow, involving sessional instructor hires and onboarding, syllabus review, uploading and populating Populi course shells, communicating relevant information to ASPIRE instructors/staff _in consultation with the ASPIRE Director_
- Liaise with Student Services (Dean, ALC, Advisors, Reception) on all student matters within a Student Service purview, as required
- Manage calendar and workflow for ASPIRE Director and handle all correspondence from/to the Director
- Coordinate and document meetings of ASPIRE staff/instructors, as required
- Open all facilities in the morning and close in the afternoon
- Monitor and stock classroom supplies in classes (markers, erasers, flipchart etc.)
- Coordinate and monitor textbook reading and rental process of students
- Other administrative duties, as assigned by the ASPIRE Director

**QUALIFICATIONS**

**1. Required**
- Satisfactory criminal record check
- Baccalaureate degree from a recognized post-secondary institution
- Experience in or understanding of post-secondary educational institutions
- Experience with a Christian university-level setting and ability to integrate Christian faith within the workplace
- Commitment to the Mission of Booth University College
- Excellent verbal and written communications skills including strong proof-reading skills
- Ability to exercise sound judgment and discretion in responding to internal or external requests and in dealing with sensitive and confidential information
- Ability to work efficiently, with limited supervision.
- Counselling/advising skills
- Extensive experience with cultural diversity in an educational setting
- Capacity for multi-tasking/managing complex tasks in a fast-paced environment
- Team player, contributing to overall success of new and challenging initiatives
- Valid to work in Canada

**2. Assets (Preferred Qualifications)**
- Understanding of The Salvation Army and