Administrative Assistant
2 weeks ago
**OVERVIEW**
This position provides administrative support to the Finance department within the Canadian Mental Health Association Durham (CMHA Durham).
**RESPONSIBILITIES**
- Provides administrative support to the Finance department
- Maintains and develops filing systems within the Finance department
- Provides data entry duties including statistical inputting, invoice entry etc. as directed.
- Conducts file audits and coordinates the office archiving project as required
- Provides back up support for staff within the department
- Scanning of various documents and organizing them in the Accounting drive
- Other duties as assigned by management
**SKILLS**
- Post-secondary education in office administration and a minimum of two years of experience in reception/customer service
- Excellent interpersonal skills with the ability to interact with staff, external partners, contractors in a confident, courteous and professional manner
- Strong written communication skills and the ability to communicate effectively, tactfully and professionally
- Ability to be flexible and adaptable to changing needs and demands
- Ability to multi-task, be organized and work with a number of projects
- Knowledge and experience in building/property management processes and security systems would be an asset
- Excellent knowledge of MS Office (Word, Excel, Access, PowerPoint and Outlook) and database management
**EFFORT**
- Sits at desk, stands and walks daily to perform the duties of the job
- Concentration, attentiveness and creativity required daily to answer inquiries, format documents, prepare documents, listen to staff and colleagues, etc.
**WORKING CONDITIONS**
- Works in an office environment
- Exposure to distractions, interruptions and deadlines
- Little exposure to potential hazards
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