Administrative Coordinator

5 days ago


Dorval, Canada LUMIPRO INC Full time

Handle all incoming calls.

Take service calls and respond to installation inquiries, providing updates and scheduling information.

Address basic service questions.

Open all service calls in RS and Zuper systems.

Track and scan all RS data weekly to the server.

Handle purchase order (PO) price confirmations and send to the Service Manager.

Manage PO paperwork, obtain sign-offs, and document job photos.

Request pricing information from Service Manager and send quotes.

Manage the closing of all jobs in customer databases, including completion photos, sign-offs, and details.

Confirm booking dates and coordinate with clients.

Book delivery dates with transport companies.

Coordinate with subcontractors (A-Z), obtain quotes, and send to clients.

Obtain subcontractor invoicing and completion information for special clients (Alliance, CBRE, BGIS).

Close RS and Zuper systems once the job is complete.

Place office supply orders.

Arrange Ubers for technicians and staff.

Handle parking arrangements for technicians.

Coordinate hotel reservations.

Arrange FedEx/Purolator/UPS pickups and manage shipments to clients

**Requirements**:
Proven experience in administrative roles, preferably in a service-oriented industry.

Strong organizational and multitasking skills.

Excellent communication and customer service skills.

Proficiency in using RS and Zuper systems (or similar service management software).

Detail-oriented with a proactive approach to problem-solving.

Familiarity with subcontractor coordination is a plus.

Pay: $52,000.00 per year

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)

**Language**:

- ENGLISH /FRENCH (preferred)

Work Location: In person



  • Dorval, Quebec, Canada My Family Canada Full time

    Store & Administrative CoordinatorBrand Shop – Montréal-Trudeau International Airport (YUL)Restricted Area (Airside)We are opening a brand shop inside the restricted area of Montréal-Trudeau International Airport (YUL) and are looking for a Store & Administrative Coordinator to support daily operations, staff coordination, and office administration.This...


  • Dorval, Canada Randstad Canada Full time

    Our client in Dorval in the construction industry is currently looking for a administrative coordinator. This candidate has the overall responsibility for assisting in various PM and administrative tasks for each of the construction projects assigned to the team, with the objective of optimal performance of fellow team members.AdvantagesMonday-Friday...


  • Dorval, Canada Air Canada Full time

    **Description** **Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.** The position is located at the Montréal-Pierre Elliott...


  • Dorval, Quebec, Canada Compass Group Full time

    You might not know our name, but you know where we are. That's because Compass Group Canada is part of a global foodservice and support services company that's the 6th largest employer in the world, with 625,000 employees.You'll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote...


  • Dorval, Canada Flocor Inc. Full time

    Flocor Inc., is subsidiary of Deschenes Group Inc. and a leader in the industrial pipe, valve and fitting distribution industry. We are searching for a Credit and Administration Coordinator for our Dorval, QC office. The individual is responsible to maintain optimum operation of the credit and collection functions, and provide administrative support to the...


  • Dorval, Canada Air Canada Full time

    **Description** **Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.** Perform operational and/or administrative duties of a complex nature requiring initiative and judgment....


  • Dorval, Canada JMJ Aéronautique Inc. Full time

    *Summary: * The administrative assistant supports the general operation of Lufthansa Technik’s Montreal repair station. This includes answering phones, maintaining files, sending and receiving correspondence, as well as greeting customers and other visitors. To ensure the efficient day-to-day operation of the reception area and support the management and...


  • Dorval, Canada Flocor Inc. Full time

    Flocor Inc., est une filiale du Groupe Deschenes Inc. et un leader dans l'industrie de la distribution de tuyaux, valves et raccords industriels. Nous recherchons un coordonnateur du crédit et de l'administration pour notre bureau de Dorval, QC. La personne est responsable de maintenir un fonctionnement optimal des fonctions de crédit et de recouvrement et...

  • Administrative Clerk

    2 weeks ago


    Dorval, Canada Musique Red One Music Full time

    **Musique RedOne** est l'un des plus grands magasins de musique en ligne au Canada, situé à Montréal, Québec. Nous sommes fiers d'offrir instruments de musique, équipements de studio, haut-parleurs, éclairage, équipements DJ et plus encore **RedOne Music** is Canada's finest Online Music Store, located in Montreal, Quebec. We pride ourselves in...


  • Dorval, Canada Foresight Recruitment Group Full time

    Property Coordinator (Industrial Portfolio)Location: Dorval, QCWork Type: Hybrid (3 days in office / 2 days remote) - Require 5 days in office first 3 months Employment Type: Full-timeSalary: $60,000–$73,000 + bonus & benefitsStart Date: Soon as possibleAbout the CompanyThis role is with a global commercial real estate group specializing in industrial and...