Executive & Production Assistant

7 days ago

Oakville, Canada Scareltt Street Creative Agency Full time

**About Scarlett Street**:Scarlett Street is a fast-growing, award-winning creative agency specializing in high-impact video content. We work with top brands and media groups to craft compelling stories that captivate audiences and drive results. As we expand, we’re looking for a **highly organized and proactive Executive & Production Assistant** to support our executive team and production operations.This role is perfect for someone eager to gain hands-on experience in **project management, production coordination, and business development** within the creative industry.

**What You’ll Do**

**Project & Production Coordination**
- Assist in planning and executing video and content production projects.
- Create project proposals, schedules, budgets, and production books.
- Support pre-production tasks, including **team recruitment, equipment sourcing, and vendor coordination**.
- Ensure deliverables meet **agency standards and client expectations**.

**Executive & Administrative Support**
- Manage daily schedules and appointments for the CEO and executive team.
- Book and coordinate travel arrangements.
- Assist in various administrative tasks to support agency operations.

**Client & Team Communication**
- Help maintain strong client relationships, ensuring **high satisfaction and retention**.
- Work closely with internal teams, freelancers, and vendors to keep projects on track.
- Provide on-the-ground support during production as needed.

**Business Development & Sales Support**
- Assist with identifying new business opportunities and lead generation efforts.
- Help prepare sales materials, proposals, and client presentations.
- Track project pipelines and monitor client interactions using CRM tools.

**Who You Are**
- **Highly organized and detail-oriented**, with strong time management skills.
- A proactive problem solver who thrives in a **fast-paced, creative environment**.
- A strong communicator with **excellent relationship-building abilities**.
- Passionate about creative production and interested in learning the **business side of the industry**.
- Tech-savvy, with experience in **CRM tools, project management platforms, or sales enablement tools (a plus).**

**Job Types**: Part-time, Permanent

Pay: From $20.00 per hour

Expected hours: No less than 10 per week

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Bachelor's Degree (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-03-07

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