Executive Assistant

3 days ago

Oakville, Canada Tino-Gaetani & Carusi CPA's Full time

Are you an organized, detail-oriented professional who loves staying ten steps ahead? We're looking for an **Executive Assistant** to support our dynamic management team at **Tino-Gaetani & Carusi (TG&C)** — a fast-growing accounting firm that breaks the mould of traditional accounting.

This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys keeping things running smoothly behind the scenes.

**About the Role**

As Executive Assistant, you’ll play a critical role in supporting our leadership team. From managing schedules to preparing polished presentations, you’ll help ensure meetings are productive, communication is clear, and our team stays focused on what matters most.

**Key Responsibilities**
- Provide high-level administrative support to the firm’s partners and senior leadership team
- Coordinate internal and external meetings, including scheduling, agendas, and follow-ups
- Assist with preparing team meeting presentations and other internal communications
- Track action items and deadlines, and ensure timely follow-up
- Maintain confidential information with professionalism and discretion
- Organize travel arrangements and assist with logistics for off-site meetings or events
- Assist with special projects and firm-wide initiatives as needed

**What You Bring**
- 2+ years of experience in an administrative or executive support role
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort learning new software
- Excellent written and verbal communication skills
- A keen eye for detail and a knack for anticipating needs
- Highly organized, self-motivated, and able to manage multiple priorities with ease
- Positive, professional, and proactive attitude
- Experience in a professional services or entrepreneurial environment is an asset

**Why Join Us?**
- Be part of a modern, people-first accounting firm that values creativity, agility, and excellence
- Enjoy a 4-day work week for 11 months of the year
- Benefit from flexible working hours and the ability to work remotely most days
- Work in a collaborative environment where your contributions truly make an impact
- Join a growing firm that’s redefining what it means to work in accounting

Pay: $50,000.00-$60,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Wellness program
- Work from home

Work Location: Hybrid remote in Oakville, ON L6K 3W6

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