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Logistics Coordinator

2 weeks ago

Vancouver, Canada TED Conferences, LLC Full time

Company Description
At TED, we seek to bridge, include, diversify because we truly believe ideas are for everyone. It is important to us to attract individuals from diverse backgrounds who are curious about the world and interested in helping us spread ideas far and wide.

**Job Description**:
TED is looking for a Logistics Coordinator to join the Conference Operations team and support the production of world-class conference events. In this role, you’ll support all administrative tasks related to conference operations and logistics, including staffing, security, transportation and sourcing and procuring a variety of services and goods, and be responsible for vendor liaison, schedule management, and deliverables in accordance with event milestone schedules.
**What you'll do**
- Support the freelancer and agency staff recruitment process, including research, outreach, communications, contracting, and reconciliation
- Source, procure and schedule event operations suppliers including, but not limited to, security and transportation vendors
- Data entry and analysis with a high degree of accuracy and quality control
- Coordinate vendor logistics in alignment with TED’s internal process
- Organization and delivery of schedules and assets to vendors and freelancers
- Collecting, consolidating and submitting schedules in addition to tracking and implementing schedule changes
- Develop and update outreach documents, pre-conference communications, training materials
- Vendor procurement, contracting, invoicing, and reconciliation
- Track, maintain, report and reconcile budgets.

**Qualifications**:

- Degree, diploma or education in administration, or a combination of relevant experience
- Detail-oriented; high degree of accuracy in data entry, analysis and management
- Able to manage overlapping critical paths and advance multiple project milestones simultaneously, with mínimal oversight
- Strong analytical, strategic planning, and creative problem-solving skills with a solution-oriented approach
- Demonstrated experience in budget development, management and reconciliation
- Effective interpersonal, written and verbal communication skills
- Friendly, enthusiastic, a people person who goes over and above
- Strong respect for confidentiality; able to approach stakeholder interactions with discretion, tact and humility
- Hospitality or customer service background an asset
- Live event experience considered an asset

Additional Information
All your information will be kept confidential according to EEO guidelines.

**Job Type**: Contract