Executive Assistant

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

**Position Description**:
The Executive Assistant acts as a key administrative representative and liaison of the Department of Paediatrics (SickKids) and (University of Toronto, Temerty Faculty of Medicine). This role provides Executive level support for the Department of Paediatrics, University of Toronto Department Chair, and Paediatrician-in-Chief at The Hospital for Sick Children. This role collaborates with a diverse spectrum of internal and external hospital and university collaborators, foundations, governments, and strategic partner organizations, and assists and supports the Chair and the Executive Director to meet their business goals and objectives.

The Executive Assistant is responsible for managing a diverse range of administrative tasks that support the efficient operation of the Department. This includes coordinating schedules, organizing meetings, and preparing materials to ensure leaders are equipped with the information they need for decision-making and strategic planning. The role also involves maintaining accurate records, tracking deliverables, and handling correspondence with professionalism and sensitivity.

The Executive Assistant plays a pivotal role in ensuring the smooth functioning of Departmental operations by providing high-level support and coordination. This position requires advanced organizational skills and a proactive approach to problem solving, as well as the ability to manage confidential information with discretion. The role is designed to facilitate effective workflow and communication between the Executive Director, Chair, and a wide spectrum of collaborators across institutions and governments, ultimately contributing to the success of departmental initiatives.

This position also demands a high degree of adaptability and initiative, as the Executive Assistant must respond swiftly to shifting priorities and unexpected developments. By anticipating the needs of leadership and leveraging strong project management abilities, the individual ensures that departmental objectives are met efficiently and with exceptional attention to detail. Additionally, the role involves fostering a collaborative environment, supporting team morale, and modelling professionalism and integrity in all interactions.

The Executive Assistant must demonstrate exceptional judgement, discretion, and the ability to work independently while maintaining strong collaborative relationships. This role requires proficiency in managing complex calendars, preparing detailed reports, and facilitating decision-making processes for senior leadership. Strong communication skills, both written and verbal, are essential for interacting effectively with all levels of collaborators and ensuring alignment with Departmental priorities.

**Here's What You'll Get to Do**
- Administrative Support Responsibilities
- Autonomously supports and acts as partner to the Chair and the Executive Director to lead clinical, academic and administrative teams to achieve the clinical, education and research business and strategic planning activities of the Department.
- Utilize knowledge and strong interpersonal skills to identify priority tasks, navigate complex organizational challenges and confidential/sensitive situations to successfully support actioning key deliverables.
- Fully cognizant of and involved in all business in the Department to proactively address timelines and priorities.
- Manage and prioritize initiatives simultaneously through effective verbal communication, writing, editing, analysis, and problem solving in a strategic, efficient, and effective manner.
- Utilize strategic business skills, confidence, flexibility, diplomacy, emotional intelligence, and superb interpersonal skills to interact with diverse collaborators (external and internal) in a fast-paced and changing work environment.

Technology
- Demonstrate technology expertise through integrating new and evolving technology tools to assist in streamlining workflows, troubleshooting, developing, gathe