Admissions Coordinator

Posting Details

Schedule

Monday to Friday, 8:30am to 4:30pm

Education Level

2-year Community College diploma in Office Administration or related field of study

Career Level

Requires 3 years of relevant experience

**Admissions Coordinator**

JD#: JD0766

**About the School of Nursing**:
One of three professional schools within McMaster’s Faculty of Health Sciences, the School of Nursing offers undergraduate and graduate programs. For 75 years, McMaster’s School of Nursing has delivered nursing education programs that have produced generations of professional nurses who are critical thinkers and contribute to nursing practice, research, education, policy, and administration.

The BScN Nursing Education Consortium is very successful and provides undergraduate nursing. McMaster’s School of Nursing offers students three streams of study, 1) a four-year Basic stream at all three sites, 2) a 20-month Accelerated stream (McMaster University site only), 3) a 3-year Post-RPN stream at college sites.

The School of Nursing has a centralized consortium admissions model and seeks an individual with experience in admissions for an Admissions Coordinator role. As part of the School of Nursing Admissions Team, this role will be responsible for the responsibilities outlined below.

**Job Summary**:
Responsible for reviewing, evaluating and assessing applicant files for a school or department. Applies established admissions criteria, including the calculation of grade point averages, to select students for interviews from a diverse pool of post-secondary, domestic and international applicants. Provides information and assistance to prospective students and to others regarding the effective and efficient operation of the admission and registration process. Conducts recruitment and orientation sessions in various communities.

**Purpose and Key Functions**:

- Research, review, and analyze admissions criteria from national and international institutions.
- Recommend changes to program admission policies and procedures that will assist the program to effectively and efficiently complete the admissions process
- Attend and participate in a variety of recruitment events internal and external to the University.
- Provide information, answer questions, and discuss academic interests with applicants.
- Provide advice to applicants regarding their suitability related to program selection.
- Develop and deliver general information sessions and recruitment presentations at various events and fairs.
- Plan and coordinate large scale admissions applicant correspondence and the review and assessment of applicant files.
- Ensure appropriate data is provided to departments to issue online offer and refusal letters to applicants, including conditions of admission.
- Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
- Use a dictaphone to transcribe a variety of documents and reports including minutes.
- Exchange information with internal and external admissions staff to discuss and share information on various procedures, policies, and issues that are being addressed at other institutions.
- Utilize and modify existing database queries to determine if files are complete and ready for review.
- Update, verify, process, and input new student and applicant information.
- Serve as an effective liaison between departments, educational institutions, alumni, and external contacts.
- Update and maintain content on the department website.
- Calculate applicant admission averages and final averages on foreign transcripts for scholarship and admission purposes.
- Set up and maintain filing systems both electronic and hard copy.
- Provide information and clarification regarding admission rules and regulations.
- Remain current with changes to admission requirements and program prerequisites.
- Monitor supplies inventory.

**Qualifications**
- 2-year Community College diploma in Office Administration or related field of study.
- Requires 3 years of relevant experience.

**Additional Information**
- Relevant experience includes: Admissions administrative experience, experience working with multiple stakeholders and/or educational organizations, and experience with applicant portfolio assessment, including virtual transcripts and other documents.
- Experience with Mosaic, specifically Mosaic Admissions functionality is an asset.
- Extensive knowledge of admissions policies and best practices
- Ability to calculate grade point averages
- Experience and aptitude using MS Office Suite (Word, Excel, PowerPoint)
- Superior communication skills. Including a demonstrated ability to articulate and communicate guidelines or policies to others clearly and accurately.
- Excellent problem-solving skills

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum a