Accounts Payable Administrator

WHO WE ARE
Harding Display Corp (HDC) is one of Canada's pre-eminent point-of-sale and in-store marketing solution providers. Located in Scarborough, Ontario, we are a family-owned company and have proudly been servicing clients in Canada and the U.S. since 1927 (that’s over 97 years).
Our customers - who include Coca Cola (Canada and USA), Keurig, Molson Coors, Blackhawk Network, and Canon to name a few - choose us because of our best-in-class customer-focused approach and innovative designs of temporary and permanent displays. More importantly, though, we are backed by a strong team of dedicated, diverse employees in all segments of our business including graphic and structural design, production, manufacturing, logistics, sales, accounting, and human resources.
WHY WORK WITH US?
Our business continues to evolve, and we are looking for top talent to join our team and fuel our continuous growth. At HDC, we believe in People First, where everyone is welcome, and everyone knows you by name - you are never just a number We acknowledge that Powerful Communication is our oxygen, and that we can’t live without it. Our Growth Mindset encourages us to be open to learning and adaptable to new ways of doing things. We are leaders in our industry and our expertise allows us to Innovate Forward, bringing the best and brightest products and services to our clients. We relentlessly seek Continuous Improvements, looking for opportunities to work smarter, not harder.
**We offer**:

- Competitive pay + bonus opportunity
- Paid vacation, sick/personal days
- Health and dental benefits
- Employee & Family Assistance Program
- Short and Long-term Disability
- Insurance Programs
- Fun, collaborative work environment with a group of seriously talented individuals

Are you ready to join our growing team and become a member of the Harding family? If so, read on
ROLE OVERVIEW
Reporting to the Accounting Supervisor, the Accounts Payable Administrator is responsible for managing the the full cycle of accounts payable (AP) functions. This includes processing vendor invoices, verifying the accuracy of received goods and services, and ensuring timely payments. The position requires attention to detail, the ability to resolve discrepancies, and a commitment to maintaining accurate financial records.
Initially, this role will be performed full-time in-office, with the option to transition to a hybrid model (2-3 days in the office) after a set period.
HIGHLIGHTS OF WHAT YOU WILL DO
- Secure appropriate approvals for processing invoices that may have discrepancies or lack POs.
- Accurately calculate input tax credits and ensure proper payment processing.
- Enter and post all invoices and expenses on a daily basis using company-wide ERP system
- Prepare and process weekly cheque runs, EFT batches, and ACH payments. Collect mail on a daily basis to ensure timely payments.
- Prepare monthly accruals and ensure proper reversal of entries where necessary.
- Safeguard accounts payable source documents, vendor files, and payment histories. Perform monthly reconciliations of vendor statements and resolve discrepancies as needed.
- Complete monthly depreciation entries for fixed assets and prepaid expenses.
- Provide necessary documentation for audits, ensuring compliance with internal controls.
- Maintain strict confidentiality and privacy regarding financial records and information related to the organization and its business partners.
- Support the accounting team and other departments by assisting with various ad hoc requests and tasks.
- Assist in the preparation and execution of the year-end inventory count, ensuring accuracy and proper documentation of inventory levels for financial reporting purposes.
- Assist in month-end budget-to-actual variance investigations and preparation of monthly reports, analyzing key financial data.
- Develop effective payment strategies, ensuring timely payments while maintaining positive relationships with suppliers.
- Foster a respectful and professional working environment by interacting and communicating effectively with all colleagues to enhance team productivity and success.
- Other related duties as assigned

WHAT YOU’LL NEED TO BE SUCCESSFUL
- Minimum 2 years of A/P experience.
- General understanding of accounting and finance principles; post-secondary education in a related field is an asset.
- Advanced proficiency in Microsoft Excel and Word.
- Experience working with an ERP system like SAP, Global Shop etc
- Exceptional attention to detail and commitment to accuracy in all financial tasks.
- Excellent interpersonal and communication skills, with the ability to build strong relationships, collaborate effectively with diverse teams, and clearly convey information to all levels.
- Reliable, dedicated, and positive team-oriented attitude with a strong commitment to achieving team goals.
- Excellent time management and organizational skills to efficiently manage workloads, prioritize tasks, and meet