Administrative Assistant

6 days ago

KitchenerWaterloo, Canada Xpera Risk Mitigation and Investigation LP Full time

Company:
Xpera Risk Mitigation and Investigation LP

Administrative Assistant

Administrative Assistant -Operations Support - Kitchener Office

The Operations Support Administrator (OSA) will work within the Investigations division and is responsible for providing administrative services to the investigations division in an effective and efficient manner.

Compensation: This is a full-time hourly paid position.

Competencies required to succeed
- Ability to prioritize work, and to meet deadlines.
- Perform all assignments with mínimal supervision
- Outstanding verbal and written communication skills in English
- Computer skills, with accurate typing
- Thorough, detail-oriented and organized
- Ability to multi-task while maintaining focus on the task at hand, handling multiple and sometimes conflicting deadlines
- Superior interpersonal communication skills
- Demonstrated professionalism and the ability to maintain confidentiality at all times
- Collaborative team player

**Responsibilities**:

- Preparation (typing, editing) of detailed and accurate evidence based reports for an operational management team in a fast-paced and time sensitive environment.
- Ensure a polished, client ready product that adheres to company and client protocols and guidelines.
- Editing videos and producing media for surveillance files.
- Assist with the accounting process on files as required.
- Assist with preserving and preparing evidence packages.
- Assist with special projects as requested.
- Maintain electronic as well as hard copy filing systems.
- Assist with reception duties including greeting and assisting visitors, answering telephone calls, directing phone calls and responding to inquiries as required.
- Participate in ongoing staff meetings and trainings for information sharing purposes.
- Other related duties, as required.

Education, knowledge and experience required
- Minimum 1-3 years’ experience in an administrative capacity working in a fast paced, corporate environment
- A post-secondary diploma in Office Administration is an asset
- Grade 12 diploma or equivalent
- High attention to detail and accuracy
- Proficiency with Microsoft Word, Excel and Outlook
- Ability to type a minimum of 45 words per minute
- Bilingual French Skills would be an asset

Environment/Work conditions
- All prospective employees must be willing to undergo and pass a background check.
- Positive Team Dynamics
- Fast paced environment
- In office position

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