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Casual Instructor Assignment and Exam Coordinator

3 weeks ago

Edmonton, Canada NAIT Full time

The Casual Instructor Assignment and Exam Coordinator is responsible for the efficient scheduling, administration, and oversight of casual contract hiring and onboarding, as well as coordination of exams for the JR Shaw School of Business. Reporting to the Academic Strategy and Operations Manager, this role involves working closely with instructors, chairs, operations admins, associate deans, and other relevant stakeholders to ensure the administration of casual sections and exams run smoothly and all processes adhere to institutional guidelines. The CEC will also oversee contract preparation and onboarding for casual hires, ensuring consistency across the school.

**Key Responsibilities**:
Casual instructor Hiring, Onboarding, and Coordination
- Coordinate with the AQOE on new section requirements as well as resourcing and predictive modeling for the future.
- Coordinate casual assignment with academic leadership, HR Contract Assistant, and administrative staff
- Coordinate and execute the onboarding experience for casual instructors
- Develop and maintain strong working relationships and be an established point of contact for casual assignments

Exam Planning and Scheduling
- Collaborate with faculty members, program chairs, and scheduling office to identify exam needs for all courses and scheduled exams
- Coordinate with ITS to ensure all technical requirements for digital exams are met
- Manage the scheduling of exam deferrals as well as plan and schedule invigilation
- Identify potential issues such as overlapping exams, limited room availability, or high-demand exam slots and develop solutions to prevent disruptions

Data Management and Reporting
- Report on section efficiency, fill rates, break-even calculations and other performance and financial reporting requests
- Input exam data into the Campus Solutions system
- Track and report on exam attendance, deferrals, and conflicts
- Assist in preparing, onboarding, and maintaining casual assignments for casual instructors

**Skills & Abilities**:

- Customer Focus - builds strong customer relationships and delivers customer-centric solutions
- Manages Complexity - makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
- Action-oriented - takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
- Interpersonal savvy - relates openly and comfortably with diverse groups of people
- Situational Adaptability - adapts approach and demeanor in real time to match the shifting demands of different situations
- Technology - can function in a virtual environment and maintain online databases

**Qualifications**:

- Related post-secondary education (Degree, Diploma and/or Journeyperson Certificate)
- 3-5 years of related experience in a coordination role
- Excel or Database experience would be an asset
- Experience working in a post-secondary environment is an asset
- Experience in career development and counseling, high school liaison, and/or student recruitment, is an asset
- Valid Driver’s license required
- Equivalencies may be considered

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

**Remuneration**: $61,997.52 - $83,085.08 annually, plus a comprehensive benefits package. (Classification - Coordinator I).
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement._

**Please submit a resume and cover letter to be considered for this opportunity.**

**About NAIT**

We are proud to have been named one of Alberta’s Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

LI-TH1 #LI-Hybrid