Pay & Corporate Services Coordinator

**About **H2Safety**

H2Safety Services Inc. is the largest Emergency Response Management provider in Canada. Equipped with decades of experience, our team of industry leading experts deliver comprehensive, tailored Emergency Management, Health, Safety, and Environment (HSE), Emergency Response Training, and Technology services to companies throughout Canada, North America, and around the world. By continually investing in our people and world-class technology, we ensure the highest level of protection and compliance for our clients, stakeholders, and the environment.

**Your Team**

At H2Safety, we believe that diversity of experience, perspectives, and background leads to a superior company culture, creates meaningful experiences and work for our employees, and generates exceptional products and services for our wide range of clients.

As a pivotal member of our corporate team, the Payroll & Corporate Services Coordinator works under the direction of the CFO to ensure the seamless administration of payroll, benefits, and corporate services for H2Safety employees across Canada. With a focus on accuracy and efficiency, this role encompasses diverse responsibilities, including **payroll processing**, **benefits administration**, and support functions such as t**ravel coordination**, **fleet management** and **inventory management** for our online H2Safety store.

**What You’ll Do & How You’ll Make an Impact**
- Payroll Processing_
- Collect and verify time and attendance data, including hours worked, overtime, paid time off, and other relevant information.
- Process additional compensation programs such as bonuses, commissions, and taxable benefits accurately.
- Maintain accurate employee information in the payroll system.
- Adjust payroll processes to comply with changing tax laws.
- Manage bi-weekly payroll cycles, ensuring deadlines are met.
- Investigate and resolve payroll discrepancies.
- Collaborate with the finance team to ensure accurate payroll and benefits journal entries.
- Benefits Administration_
- Enroll new employees in benefits programs during onboarding.
- Provide information about available benefits.
- Administer health, dental, life insurance, disability, retirement, and savings plans.
- Compliance & Reporting_
- Prepare and submit payroll reports to government agencies.
- Ensure all government reporting deadlines are met.
- Complete WCB annual reporting accurately.
- Generate internal reports on payroll costs and benefits utilization.
- Collaborate with leadership and external accounting firms for audits and compliance.
- Conduct internal audits to rectify payroll and benefits discrepancies.
- Assist in budgeting by providing accurate payroll and benefits data.
- Forecast and plan for future headcount changes with finance teams.
- Corporate Services_
- Organize travel arrangements, including flights, accommodations, and vehicle rentals.
- Ensure compliance with the Travel and Fleet policy.
- Record travel-related expenses accurately.
- Monitor travel budgets and negotiate with service providers.
- Maintain company vehicles, schedule repairs, and track usage.
- Keep vehicle registration and insured drivers up-to-date.
- Update online store product listings and manage customer orders.
- Coordinate with suppliers and conduct regular inventory counts.
- Respond to client inquiries on LMS courses.
- Communication & Support_
- Respond to employee inquiries related to payroll, benefits, and compensation.
- Provide clear explanations and guidance on policies and changes.
- Communicate payroll and benefits policies during onboarding and throughout employment.
- Present reports to management in a clear and understandable format.

**What We’re Looking For**
- Diploma in finance, accounting, or related field; Bachelor's Degree preferred.
- Minimum 5 years of payroll processing experience in Canada.
- Minimum 2 years of experience with Ceridian Dayforce and PowerPay.
- Valid driver's license.
- Expertise in multi-provincial payroll regulations in Canada.
- Experience managing employee data changes, ensuring data integrity and compliance.
- Familiarity with fleet management and travel coordination.
- Basic knowledge of online store platforms and e-commerce management.
- Experience in logistics coordination and inventory management is an asset.
- Strong auditing, validation, and financial record balancing skills.
- Customer service-oriented in managing employee inquiries.
- Competency in financial and inventory management, including procurement and data entry functions.
- Well-developed analytical and problem-solving skills.
- Proficiency in Microsoft Office Suite, especially Excel.
- Excellent time management and organizational skills.
- Ability to handle highly confidential information professionally.
- Strong written and verbal communication skills.
- Desire to leverage technology for process enhancement.
- Self-starter with a positive, professional, and team-oriented attitude.

**Bonus Experi