Coordinator, Athletics

We are seeking an individual who is aligned with our core values and reflects our core competencies to join our Athletics team as the **Coordinator, Athletics**. This is a part-time, 10 month position.

**About Havergal**

Founded in 1894 and located on a beautiful 22-acre campus in midtown Toronto, Canada, Havergal College is one of Canada’s pre-eminent independent schools for girls from Junior Kindergarten through Grade 12. At the forefront of women’s education for over 125 years, Havergal offers a contemporary liberal arts education and is rooted in the Anglican tradition. Havergal’s mission is to prepare young women to make a difference. Through our outstanding academic and cocurricular programs, we nurture a culture of capability that fosters self-confidence, leadership, critical thinking and global-mindedness within our students.

**The Position**:
The role of the Coordinator, Athletics is to assist the Director, Athletics in administrative support, leadership and coordination among the competitive and instructional athletics program providing Havergal College students with a positive, well-organized and inclusive athletics experience.

**Specific Accountabilities**:

- Assist the Director, Athletics in administrative tasks for the purpose of ensuring organizational & department objectives are achieved in the most efficient and timely manner.
- Ensure competitive teams and instructional activities have transportation to off campus events and venues.
- Ensure student and school information systems (Axiom and Veracross) as they pertain to rosters, schedules and facility bookings are accurate, updated and maintained throughout the year.
- Identify uniforms and equipment needs for competitive teams and instructional activities; keep a current database of uniform and equipment inventory
- Work with Director, Athletics to ensure high quality event hosting. Manage athletics events (e.g. facility set-up requests, transportation, schedule officials, on-site trainers, communications), ensuring venues are prepared to allow for a successful event within a safe environment.
- Organizing and distributing payment for game/tournament officials.
- Work with the Director, Athletics in maintaining the school’s athletics social media profile.
- Help in the organization of travel for team trips (OFSAA, CAIS, training camps) - hotel, transportation, meals, etc.
- Assist the Director, Athletics in administrative tasks relating to Havergal’s elite rowing program.
- Update and distribute sport guidelines, OPHEA standards and emergency contact details at the start of each term for all coaches.
- Help create and maintain a Havergal coaches PD tracking system in line with CISAA and NCCP mandatory guidelines for coaches.
- Create internal and source external PD opportunities for faculty

**Qualifications, Knowledge and Experience**
- Knowledgeable in the expectations of coaching responsibilities to be able to answer questions and lead by example.
- Computer Skills - Outlook, Excel, Word, social media platforms and event/athletics scheduling software
- Highly organized, detailed-oriented, able to work with deadlines
- Excellent interpersonal and communication skills both verbal and written
- Strong customer service skills
- Ability to interact with students and coaches effectively
- Ability to manage multiple projects and assignments
- Motivated, motivational, independent, resourceful
- Must have experience planning and executing events, logistics, scheduling and program management
- Experience working with sport organizations is an asset
- Basic First Aid and CPR certification is required

**Demonstrated ability and commitment to the Core & Leadership Competencies of**:

- Inclusive Excellence
- Collaboration & Teamwork
- Integrity & Trust
- Learning Agility
- Communication
- Growth Mindset