Administrative Assistant I

24 hours ago

Halton Hills, Canada Bradford White Canada Inc Full time

Bradford White Canada is seeking an Administrative Assistant to perform all duties related to the reception function, e.g. operates the switchboard, meets and greets visitors, etc. Performs general office duties, provide administrative support to the Office Team as well as on-going support to the Assistant General Manager.

**Duties and Responsibilities**:
**Administrative (Main functions)**
- Answers and directs all incoming calls on multi-line system.
- Greets and assists visitors; ensures the security of the premises is respected.
- Customer service back up as priorities allow.
- Responsible for opening, sorting, and directing mail as well as for arranging incoming and outgoing courier mail.
- Mail out cheques for various suppliers, reps and contractors.
- Dept heads can coordinate with their guests.
- Logistics coordination for sales and training meetings, or similar.
- Administrative assist on legal affairs; Work with corporate & legal representatives to keep track of closed cases and mark as such in Excel and filing cabinet.
- Administrative assist on management correspondence, as required.
- Secretarial assist.
- All printers, order supplies, toner & service calls
- Orders office supplies
- Bi-weekly coffee orders, including Shipping office
- Catering all office functions, meeting & training sessions
- Back up for Bank deposits
- Attendance and Vacation record keeper
- Produce monthly report for attendance.
- Training coordinator for LAARS and BWC training room only
- Restock training room needs.

**Accounting Functions**
- Assists with Accounts Payable, Accounts Receivables, and invoicing, general accounting functions.
- Send out invoices & credits memo to all customers daily.
- Provides administrative support to the Accounting Department
- Ensure compliance to Company policies and procedures
- Protects organization's value by keeping information confidential.
- Tracks Rep commission statements and monthly updates to Ian and Mark

**Marketing**
- Update internal phone list, including BWC Canada & Laars Rep lists
- Responsible for purchasing of promotional goods.
- Mailing out promotional goods to sales reps/customers.
- Keeping promo room clean & tidy; key holder.

**Qualifications**:

- Excellent written and oral communication skills
- Excellent organizational skills and attention to detail
- Ability to manage time and prioritize in a fast paced environment
- Ability to work independently and as part of a team
- Postsecondary education an asset
- Exposure or knowledge of Accounts Receivables and Accounts Payables
- Proficient with MS Excel and Word
- Bilingual preferred

Experience with Oracle and accounting system preferred

  • Administrative Assistant

    1 week ago

    Halton Hills, Canada Relay Logistics Full time

    **About us** - Relay Logistics is a leader in the fast-growing supply chain management and third-party logistics industry. Our customer is a Canadian retail giant specializing in pharmaceutical goods. Every day, we manage, store, and move products for one of the best-known brands in Canada. We’ve made a commitment to building strong teams and an...

  • HR Administrative Assistant

    6 days ago

    Halton Hills, Canada Relay Logistics Full time

    **About us** Relay Logistics is a leader in the fast-growing supply chain management and third-party logistics industry. Our customer is a Canadian retail giant specializing in pharmaceutical goods. Every day, we manage, store, and move products for one of the best-known brands in Canada. We’ve made a commitment to building strong teams and an exceptional...

  • Administrative Coordinator I

    2 weeks ago

    Halton Hills, Canada American President Lines Full time

    CEVA Logistics is one of the leading logistics companies globally, with over 1,500 facilities in more than 170 countries offering a complete range of contract logistics, freight forwarding, transportation and distribution management services. It offers supply chain support, along with logistics consultation, industry specific customization, global level...

  • Administrative Coordinator I

    2 weeks ago

    Halton Hills, Canada CMA CGM Full time

    CEVA Logistics is one of the leading logistics companies globally, with over 1,500 facilities in more than 170 countries offering a complete range of contract logistics, freight forwarding, transportation and distribution management services. It offers supply chain support, along with logistics consultation, industry specific customization, global level...

  • Administrative Assistant

    1 week ago

    Halton Hills, Canada ClubLink Full time

    **Glencairn Golf Club is hiring!** **RESPONSIBILITIES** - Answer and direct incoming telephone calls, take messages, and /or locate staff and Members as required - Assist with the coordination of special events - Control office supply inventory, order for club departments, and track expenditures - Responsible for processing invoice, coding and database...

  • Administrative Coordinator I

    2 weeks ago

    Halton Hills, Canada CMA CGM Full time

    A global logistics company located in Halton Hills, Ontario, is seeking an individual for an administrative role focused on compliance and payroll processing. The position requires a High School Diploma or GED and related administrative experience. Responsibilities include managing training records, resolving billing discrepancies, and inputting accounts...

  • Assistant Manager

    3 days ago

    Halton Hills, Canada Under Armour, Inc Full time

    Under Armour is the chosen brand of this generation of athletes... and the athletes of tomorrow. We're about performance - in training and on game day, in blistering heat and bitter cold. Whatever the conditions, whatever the sport, Under Armour delivers the advantage athletes have come to demand. That demand has created an environment of growth. An...

  • Administrative Manager

    1 week ago

    Halton Hills, Canada Fresh Taste Produce Limited Canada Full time

    **Reports To** Chief Financial Officer (CFO) **Summary** This document represents a general overview/framework of this job description. It is not intended to be an all-inclusive listing of the job scope of the applicable employee. The Administrative Manager shall assist, monitor, evaluate, verify, and validate all administrative processes and activities...

  • General Administrator

    5 days ago

    Halton Hills, Canada ABL Employment.com Full time

    We are seeking a highly organized and proactive General Administrator to support daily operations in our fast-paced manufacturing environment. The ideal candidate will manage office activities, maintain accurate records, coordinate communication between departments, and assist with purchasing, and scheduling tasks. This role requires strong attention to...

  • HR Administrator

    1 week ago

    Halton Hills, Canada Relay Logistics Full time

    **About us** Relay Logistics is a leader in the fast-growing supply chain management and third-party logistics industry. Our customer is a Canadian retail giant specializing in pharmaceutical goods. Every day, we manage, store, and move products for one of the best-known brands in Canada. We’ve made a commitment to building strong teams and an exceptional...