Design Administrator

2 weeks ago

Vancouver, Canada Kelly Deck Design Full time

We are looking for a quick thinking, highly accountable, well-organized individual to fill the role of Design Administrator at Kelly Deck Design.

This person is passionate about creating order from chaos and thrives in a busy, changing environment. They easily shift gears, maintain a calm disposition and keep focus on the most important tasks at hand. They are very good with the public and able to navigate many personalities with ease.

**Work Hours**:
Monday to Friday 9 am - 5 pm
- Front line calls/scheduling with clients, vendors and trades on behalf of the design team
- Office Administration and care - maintaining supplies, general cleanliness and overall office organization
- Preparing meeting rooms for meetings
- Preparation of documents/databases required for interior design construction
- Assisting design team in obtaining prices, samples etc for design projects
- Processing payments and reconciling visa transactions
- Management of sample and literature library
- Coordinating meetings with sales reps for design team
- Pick-up and delivery of items as required
- Production of expense reports for the design team
- Maintain project, vendor, client lists/database
- Maintaining digital templates/document
- Providing executive support to director as needed
- Purchasing and returns for projects as needed

**Minimum Qualifications**:

- Diploma or certificate in business administration or a relevant field.
- 2-3 years working experience in a high pressure, project based, fast paced and detailed oriented office
- Exceptional time management and task prioritization skills
- Exceptional knowledge of MS Office Suite
- Exceptional knowledge of Google Calendar/Mail/Drive
- Valid BC drivers license

**Preferred Qualities**:

- Accurate and precise data entry skills
- Extremely organized with strong attention to detail
- Be able to work independently and in a fast-paced, team environment
- Ability to multi-task many different tasks/projects
- Interest in working in a creative field
- Positive, proactive and helpful to the team
- Ability to liaise well with the staff, clients and reps
- Desire to better the everyday operations of the firm

Schedule:

- Monday to Friday

Work Location: One location

  • Interior Design

    7 days ago

    Vancouver, Canada Meme Brooks Design Inc. Full time

    Meme Brooks Design, a small and dynamic interior design, home renovations & staging company is in search of an ambitious, versatile and skilled office administrator with exceptional organization & initiative, an eye for details and multitasking, financially savvy, with an passion for interior design. Our projects include design, renovation, decorating and...

  • Administrative Assistant

    2 days ago

    Vancouver, Canada Kelly Deck Design Full time

    We are looking for a quick thinking, service oriented and well-organized individual to fill the role of Administrative Assistant at Kelly Deck Design. This person is passionate about creating order from chaos and thrives in a busy, changing environment. They easily shift gears, maintain a calm disposition and keep focus on the most important tasks at hand....

  • Senior Interior Designer

    6 days ago

    Vancouver, Canada 34F Design Inc. Full time

    Join the 34F Design team of highly talented professionals.At 34F Design Inc we value inspirational interior design, having fun and our community - and we are looking for someone like you. 34F Design will change your perspective on what working at a successful Interior Design firm can be.We are looking for a Senior Interior Designer to join us and help lead...

  • Senior Interior Designer

    6 days ago

    vancouver, Canada 34F Design Inc. Full time

    Join the 34F Design team of highly talented professionals.At 34F Design Inc we value inspirational interior design, having fun and our community - and we are looking for someone like you. 34F Design will change your perspective on what working at a successful Interior Design firm can be.We are looking for a Senior Interior Designer to join us and help lead...

  • Senior Interior Designer

    6 days ago

    Vancouver, Canada 34F Design Inc. Full time

    Join the 34F Design team of highly talented professionals.At 34F Design Inc we value inspirational interior design, having fun and our community - and we are looking for someone like you. 34F Design will change your perspective on what working at a successful Interior Design firm can be.We are looking for a Senior Interior Designer to join us and help lead...

  • Senior Interior Designer

    6 days ago

    Vancouver, Canada 34F Design Inc. Full time

    Join the 34F Design team of highly talented professionals. At 34F Design Inc we value inspirational interior design, having fun and our community - and we are looking for someone like you. 34F Design will change your perspective on what working at a successful Interior Design firm can be. We are looking for a Senior Interior Designer to join us and help...

  • Senior Interior Designer

    6 days ago

    Vancouver, Canada 34F Design Inc. Full time

    Join the 34F Design team of highly talented professionals. At 34F Design Inc we value inspirational interior design, having fun and our community - and we are looking for someone like you. 34F Design will change your perspective on what working at a successful Interior Design firm can be. We are looking for a Senior Interior Designer to join us and help lead...

  • Senior Interior Designer

    6 days ago

    Vancouver, Canada 34F Design Inc. Full time

    Join the 34F Design team of highly talented professionals. At 34F Design Inc we value inspirational interior design, having fun and our community - and we are looking for someone like you. 34F Design will change your perspective on what working at a successful Interior Design firm can be. We are looking for a Senior Interior Designer to join us and help lead...

  • Senior Interior Designer

    5 days ago

    Vancouver, Canada 34F Design Inc. Full time

    Join the 34F Design team of highly talented professionals. At 34F Design Inc we value inspirational interior design, having fun and our community - and we are looking for someone like you. 34F Design will change your perspective on what working at a successful Interior Design firm can be. We are looking for a Senior Interior Designer to join us and help lead...

  • Senior Interior Designer

    6 days ago

    Vancouver, BC, Canada 34F Design Inc. Full time

    Join the 34F Design team of highly talented professionals. At 34F Design Inc we value inspirational interior design, having fun and our community - and we are looking for someone like you. 34F Design will change your perspective on what working at a successful Interior Design firm can be. We are looking for a Senior Interior Designer to join us and help lead...