Coordinator, Assessment

2 weeks ago

Ottawa, Canada Medical Council of Canada Full time

**Hybrid role**

In this exciting role you will be providing support for the administration and delivery of Assessment programs and projects. You will be working closely with members of the Assessment team, and in collaboration with internal stakeholders, ensuring the timely development, delivery and maintenance of program and project related activities and materials. You will also be playing an integral role in promoting and maintaining clear lines of communication between all internal and external stakeholders.

**What you’ll do**
- Schedules all internal and external meetings as they relate to program/departmental initiatives. This includes all meeting planning such as logistics, catering, invitations, travel requirements, room bookings, IT support, etc.
- Supports the planning, preparation and distribution of meeting notices, agendas, business code of conduct, and all other relevant documents.
- Prepares documents for meetings or arranges for documents from attendees, attaching all supporting documents in the calendar/meeting invite and ensures attendees have access to materials.
- Attends meetings, taking formal minutes or notes; ensuring preparation of minutes/notes is timely and accurate.
- Confers with the Chief Assessment Officer as needed, supports their work, and provides regular updates.
- Supports external research applicants to ensure they meet guidelines and requirements and are supported in the stages of the awards and grants processes.

**What you need to succeed**

**Experience**:

- One to three years of previous experience including a minimum of 2 years’ experience in project/program coordination.
- Experience drafting presentations and reports
- Experience providing administrative support internally, as well as, externally to stakeholders
- Experience working in a cross-disciplinary environment where budgets and timelines must be met

**Technical Skills**:

- Project / program experience
- Knowledge of records management practices such as in SharePoint

**Competencies**:

- Strong attention to detail and accuracy
- Strong organizational and time management skills with ability to prioritize, multi-task and manage competing priorities
- Ability to handle confidential information appropriately
- Ability to compose, edit and triage correspondence, and interpret information to ensure timely follow-up to inquiries and produce quality minutes of internal and external committee meetings
- Strong listening abilities to accurately summarize key information, discussion items and decisions in preparing documentation

**Education**:

- Post-secondary education in business administration or related equivalent experience

**Language**:

- Excellent oral and written communication skills in English; bilingualism in French is considered an asset

**The perks**:

- A defined benefit pension plan
- A company paid holiday closure in December - our gift to you
- A 35-hour work week
- Compressed and telework programs
- Free onsite parking - any day, any time
- Free virtual Mobility and Strength & Conditioning classes

**Visit our **Careers **page to learn more about the many reasons you can thrive at the MCC.**

**The MCC is an equal opportunity employer, committed to diversity and inclusion in the workplace at all levels of its organization.**
**Accommodations can be provided at all stages of the hiring process; we ask applicants to make their needs known in advance.**

**Please note that only those invited for an interview will be contacted.

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