Administrative Coordinator, Valuation

Date: Feb 19, 2025
- Location: Ottawa, ON, CA
- Type of Position: Permanent ( Standard Req Only)
- Type of Position:

- Number of Positions: 1
- Salary Min: $50,296.00
- Salary Max: $75,446.00
- Description:

- Do you want to be part of a team helping to strengthen every community across Ontario? Are you interested in seeing the importance of your work firsthand?

**Become a Administrative Coordinator, Valuation & Assessment Operations** **with MPAC**

The Municipal Property Assessment Corporation (MPAC) is made up of a team of experts who understand local communities and assess every property in Ontario. What we do provides the very foundation that municipalities use to base the property taxes needed to pay for the services we use every day.

**Equity, Diversity, Inclusion and Anti-Racism**

MPAC is committed to Equity, Diversity, Inclusion and Anti-Racism. We are taking important steps towards ensuring that all voices are respected, valued and being heard. MPAC is dedicated to fostering an environment where employees can bring their full, unique and authentic selves and are inspired to do their best work.

**What makes you great for this role?**
You are an organized team player who can provide administrative and financial services support to the Valuation & Assessment Operations team at MPAC.

**We have**:

- A team of highly skilled, dedicated and collaborative staff
- Leadership that supports you
- An enterprise that embraces change
- A work environment that has flexible work locations (including remote), hours of work and overall employee wellness support

**You have**:

- At least 3 years of administrative and/or clerical support experience supporting management
- General knowledge of budgeting and purchasing processes
- Good organization and time management skills while maintaining high quality standards
- Effective communications skills, no matter what the medium
- A natural ability to think on your feet, make quick decisions and take immediate action
- A strong customer service orientation, taking a personal investment in helping others and delivering service with ease
- Nice to have:

- Completion of a college diploma or university degree in Administrative or related studies
- Budget perceptiveness - excellent knowledge of expense policies and procedures
- General knowledge of relevant acts (e.g., Assessment Act, Municipal Act, Education Act)

**What you will do**:

- Receive, review and distribute all correspondence and follow up on all outstanding issues, as well as set up and maintain electronic and paper filing systems
- Respond to routine enquiries and draft responses in a professional manner
- Post and maintain departmental content on the Internet and Intranet
- Organize content for presentations, reports, bulletins, memos and correspondence, accessing information from various sources (e.g., corporate reports, locally relevant statistics)
- Proofread and edit all material for accuracy and adherence to MPAC standards
- Schedule meetings, maintain the Directors’ appointment calendar, coordinate other meeting logistics and make travel arrangements as required
- Coordinate, gather and assimilate data from management team for reporting on Balanced Scorecard objectives and other department metrics
- Provide financial services support to the team, which includes inputting data into financial system (SAP), monitoring and reconciling monthly expenditures, submitting expense claims and generating reports
- Conduct month-end reconciliation including verification of payments and Department IDs, comparison to forecasts, and verification of purchasing card and cell phone statements

**Additional Information**:

- Requisition ID: 2400
- Job Type: Non-Union Staff
- **Closing Date: March 4, 2025**

**Ready to apply?**

MPAC is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflect the diversity of the public and communities we serve.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Please note that MPAC prohibits employees from holding a current/valid real estate license and successful applicants must at least suspend their real estate licenses during their period of employment at MPAC as outlined in our Employee Code of Conduct.

Job advertisements for positions that have been designated bilingual will be posted in both English and French on our website. Positions that are not designated bilingual are not translated and are only posted in English on the English version of our website.