Service Administrator
4 days ago
SUMMARY
Reporting to the Senior Manager, Fleet Maintenance, the Service Administrator is responsible for receiving and preparing shop invoices for Accounts Payable, billing of shop hours, as well as other administrative duties, This position requires effective time management, high attention to detail, and excellent communication skills.
KEY RESPONSIBILITIES & ACCOUNTABILITIES
Enter all shop invoices, billing and paperwork into company computer program
Investigate and report discrepancies of inventory levels as noted
Review and finalize works orders after maintenance completion
Prepare and organize work schedule for multiple shop departments
Approve and submit timesheets to payroll through computerized time/attendance program
Investigate and report discrepancies in employee hours
Record and report workplace injuries to the HR and Safety Department
After-hours on call
Other duties may be assigned
DESIRED QUALIFICATIONS
High School Diploma or GED
Minimum of 2-3 years experience in administration
Technical ability to understand and use computer programs
Available to be on-call after hours on a rotation basis
Ability to create and modify documents using Microsoft programs including Excel as well as data entry skills
Proven accountability, and integrity
Ability to manage time effectively and work with mínimal supervision
Ability to use discretion in decision making within predetermined limits and procedures
Ability to work individually and in a team setting
Ability to exert force up to 25kg
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