Executive Assistant to The President

We know what it means to put the customer first—our business is built upon a tradition of exceptional, individualized customer service. Our employees experience the excitement and satisfaction that comes from working for a successful, expanding company where every team member makes a difference and where initiative and hard work are valued and rewarded. We are confident that if you choose to work at ROBINSON, you will be taking your first steps towards a challenging, profitable, and satisfying career.
As an Executive Assistant, you excel in the art of organization, showcasing a talent for managing schedules, time, and travel with precision. You pave the way for your leader’s success through proactive, solution-oriented strategies while effortlessly juggling multiple priorities with composure. Tech-savvy and embodying the ROBINSON brand, you represent our values with humility, creativity, and professionalism.
You are flexible with work location (hybrid), hours and priorities and are comfortable operating with a high degree of independence and confidentiality.
**What you will do**:

- Handle information with an extremely high degree of sensitivity and confidentiality
- Anticipate the needs of the President & CEO, ensuring they are prepared and briefed in advance of meetings and appointments
- Plan and coordinate internal and external meetings on behalf of the President & CEO, including invitations, agendas, materials, meeting rooms, technical requirements, catering, etc.
- Plan and coordinate all travel arrangements (domestic and international) for the President & CEO, and others upon request
- Take minutes during meetings, including typing, proofreading and distributing a wide variety of complex and confidential reports, letters, memos, and presentations; manage action items and follow ups
- Review, update, edit and format a variety of reports, presentations, letters and documents
- Maintain an electronic filing system for the President & CEO's documents
- Manage company season ticket packages, including assignment and distribution of tickets
- Oversee the organization, preparation and distribution of content for Advisory Board meetings, as well as attend and take minutes
- Provide administrative support to the Chair and Advisory Board, as required
- Perform other duties as assigned

**About You**:

- Proven experience as an Executive Assistant or in a senior administrative role directly supporting top executives. Event planning experience is a plus
- Post-secondary diploma in Business, Communications, Marketing or similar an asset
- Technology adept and skilled in using various digital tools and platforms
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Publisher, Outlook)
- Outstanding organizational skills with the ability to shift priorities and multitask
- Experience working independently
- Exceptional communicator, both written and verbal
- Experience working with highly confidential information discreetly and diplomatically
- Ability to flex your work location and/or hours to meet the needs of the President & CEO

ROBINSON values your experience and recognizes the contributions you make to the success of our business. Your starting pay will be based on the skills and experience you bring to the role. In BC, employees in this position can expect to earn $65,000 to $75,000 per year, with opportunities to earn more as you grow and develop with us. Your salary will be supplemented with monthly bonus opportunities, annual profit share, wellness days, RRSP program and a generous benefits package.
Visit our careers site to explore more opportunities with ROBINSON
Family-owned ROBINSON is a leading Canadian distributor of plumbing, heating, electrical, and lighting products. Today, the company serves customers in the construction industry and retail home improvement markets through a network of 32 distribution warehouses and showrooms in British Columbia, Alberta, Saskatchewan, Manitoba, and Ontario. ROBINSON’s reputation as a growing company with a customer-service oriented culture continues to attract and retain top quality people and has earned it Platinum status among Canada’s Best Managed Companies. ROBINSON is committed to a diverse, inclusive, and respectful workplace. We strive to foster an environment that values our differences and believe in giving back to the communities in which we live and work.