Executive Assistant to the Vice-President Finance and Operations
2 days ago
Executive Assistant to the Vice-President Finance and Operations Job Published by: The University of British Columbia Job Category: Staff - Non UnionJob Profile: XMP - Administration, Level CDepartment: Finance and Operations Leadership | VP Finance and OperationsCompensation Range: $7,622.83 - $11,886.67 CAD Monthly Job Summary The Executive Assistant provides executive support to the Vice-President, Finance & Operations and the delivery of their strategic and operational priorities. The role is responsible for managing information flow, decision support, and executive communications within a dynamic environment. This position handles confidential and sensitive matters relating to the VPFO portfolio, requires a clear understanding of the VPFO portfolio, UBC and VPFO strategic plan, and related governing documents, and is the primary contact for the Office of the VP Finance & Operations portfolio. Key Responsibilities Provide overall management of the Vice-President, Finance & Operations office, ensuring efficient information flow and decision points. Triage complex issues, determine priorities, and keep the Vice-President informed and prepared for decisions. Oversee the work of the administrative assistant, ensuring high-quality support for scheduling, travel, meeting coordination, and administrative logistics. Lead and coordinate administrative projects and initiatives that align with VPFO priorities. Support the Vice-President in managing the VPFO Office budget, monitoring expenditures and preparing briefing materials. Lead the development, review, and submission of all Board of Governors and committee materials from the VPFO portfolio. Manage executive communications on behalf of the Vice-President, including briefing materials, correspondence, presentations, and statements. Serve as an information resource and source of advice to offices and individuals across the University. Coordinate executive team meetings, including agenda development, briefing preparation, logistics, minute taking, and action item tracking. Identify opportunities to improve administrative processes and streamline operations. Support strategic initiatives and projects assigned by the Vice-President. Perform other duties as required to support the VPFO portfolio. Minimum Qualifications Demonstrated commitment to equity, diversity, and inclusion. Undergraduate degree in a relevant discipline, or equivalent experience. Minimum of 5 years of administrative and management experience at a senior executive level. Preferred Qualifications Proven administrative experience in a large and complex organization. Knowledge of University policies, procedures, governance, and administrative systems. Strong organizational, planning, and analytical skills. Excellent written and verbal communication skills with professional terminology and concise language. Ability to manage multiple tasks and priorities independently and cooperatively. Experience in managing projects involving diverse stakeholders. Employment Information Seniority Level: Mid-Senior level Employment Type: Full-time Job Function: Administrative Industry: Higher Education Diversity Statement At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff, and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. #J-18808-Ljbffr
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Vancouver, Canada The University of British Columbia Full timeStaff - Non Union### ## **Job Category**M&P - Excluded M&P## **Job Profile**XMP - Administration, Level C### ## **Job Title**Executive Assistant to the Vice-President Finance and Operations### ## **Department**Finance and Operations Leadership | VP Finance and Operations### ## **Compensation Range**$7,622.83 - $11,886.67 CAD MonthlyThe Compensation Range is...
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Vancouver, Canada The University of British Columbia Full timeJob SummaryThe Executive Assistant provides executive support to the Vice-President, Finance & Operations, and the delivery of their strategic and operational priorities. The role is responsible for ensuring the effective management of information flow, decision support, and executive communications within a highly dynamic environment.This position handles...
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Vancouver, Canada University of British Columbia - Staff Full timeJob Category: M&P - Excluded M&P Job Profile: XMP - Administration, Level C Job Title: Executive Assistant to the Vice‑President Finance and Operations Department: Finance and Operations Leadership | VP Finance and Operations Compensation Range: $7,622.83 - $11,886.67 CAD Monthly The Compensation Range is the span between the minimum and maximum base...
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Vancouver, British Columbia, Canada University of British Columbia Full time $7,623 - $11,887Staff - Non UnionJob CategoryM&P - Excluded M&PJob ProfileXMP - Administration, Level CJob TitleExecutive Assistant to the Vice-President Finance and OperationsDepartmentFinance and Operations Leadership | VP Finance and OperationsCompensation Range$7, $11,886.67 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a...
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