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Administrative Assistant

48 minutes ago

Toronto, Canada Ozmosis Research Inc. Full time

Job Title: Administrative Assistant
Hours: 35 HRS/week; 9:00-5:00, Monday-Friday
Status: Full Time
Level: Entry Level
Location: Toronto, ON - Hybrid Position

JOB SUMMARY
The Administrative Assistant provides administrative clinical research support to the Ozmosis team in conducting & coordinating single and/or multicentre studies.

QUALIFICATIONS
- Some working knowledge of medical terminology and/or clinical trials operations preferred
- Good written and verbal communication skills
- Excellent organizational skills
- Strong attention to detail
- Possess good judgment with the ability to multi-task
- Good time management skills, self-motivated, and the ability to work independently
- High school diploma
- An asset: Completed post-secondary degree/diploma

KEY ACCOUNTABILITIES & RESPONSIBILITIES
The key accountabilities and responsibilities listed below that the Administrative Assistant is responsible for will vary according to each individual study agreement and according to Ozmosis Research needs.

A. Trial Master File (TMF) Management
- Maintain study files as per Ozmosis SOPs, TMF/eTMF Index, eTMF Plan and client requirements
- Complete activities related to document receipt, tracking and processing
- Responsible for uploading files to eTMF and/or filing in paper TMF, as applicable per trial
- Create TMF structure (either paper or electronic) for studies as needed
- Responsible for the ongoing maintenance of and ensuring completeness of the TMF in conjuction with the applicable project manager. Escalate late or missing documents to the project manager and work to resolve.

B. Study Documents Coordination
- Per direction from Ozmosis Project Manager, prepare and/ or update study documents and tools (eg. Trial Master File, TMF Tracking Tool, training trackers, etc.)
- Assist in the generation and review of study reports
- Provide copies of study documents to Project Manager as requested

C. Study Coordination & Administration
- Assist with general administrative tasks, such as scheduling meetings and invoicing, as applicable and as assigned
- Assist in tracking the status of sites throughout a study
- Participate in internal or external audits and document archiving activities as necessary

Other accountabilities and responsibilities may be required depending on business needs.

Pay: $42,000.00-$45,000.00 per year

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: Hybrid remote in Toronto, ON M7A 2S4