Administrative Assistant

2 weeks ago


Bridgewater, Canada Ziegler Homes and Construction Ltd. Full time

or equivalent experience

**Tasks**:

- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Prepare payroll
- Prepare contracts and tenders
- Perform basic bookkeeping tasks
- Charge or forward invoices to appropriate accounts
- Prepare invoices and bank deposits
- Provide customer service
- Respond to requests for help and information from Website visitors and Website designers
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

**Computer and Technology Knowledge**:

- Google Docs
- Microsoft Publisher
- Sage Accounting Software
- Accounting software
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- Computerized recording equipment

**Technical Terminology**:

- Business

**Area of Specialization**:

- Correspondence
- Reports and records
- Contracts
- Financial statements
- Invoices
- Manuscripts, publications or theses
- Charts, tables, graphs and diagrams
- Payroll services

**Security and Safety**:

- Bondable
- Enhanced reliability security clearance
- Criminal record check

**Transportation/Travel Information**:

- Own transportation
- Valid driver's licence

**Work Conditions and Physical Capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail

**Personal Suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player

**Screening questions**:

- Are you available for the advertised start date?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
- What is your current field of study?

**Long term benefits**:

- Group insurance benefits

**Other benefits**:

- Free parking available



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