Administrative Assistant

**Who we are**
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 2500 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

**As an Administrative Assistant your responsibilities will include**:
**Reception**
- Provide reception coverage each day in a professional work environment and assist clients, staff, guests and vendors with general inquiries
- Handling a software-based phone systems
- scheduling meetings and other related events
- Meeting room preparation and clean-up
- Travel planning and coordination
- Various forms of research
- Filing, faxing, scanning and photocopying
- Other administrative duties as required
- Document Production & Dictation
- Preparing, drafting, editing and formatting of letters, reports, presentations, financial statements and other correspondence using MS Office (i.e. Word, Excel, PowerPoint, etc)

**Expenses & Billing**
- Preparing and tracking expense claims/submissions
- Preparing WIP reports and bills

**Calendar Management**
- Scheduling meetings and other related events
- Preparing and assisting with meeting materials (i.e. presentations, handouts, etc)
- Meeting room preparation and clean-up

**Contact Management & Business Development Support**
- Maintaining and updating a list of contacts and prospects in MS Outlook
- Liaising with Star Administrator to ensure new clients are entered and linked to system

**Other duties as required**:

- Assembly and efiling of T1's
- Duties may include other aspects of our T1 practice
- Training new staff on our internal systems
- Various forms of research
- Learning new software to assist in the administrative duties, as required
- Other administrative duties as required

**Be Grant Thornton**
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens

**Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick**:

- Proven work experience in project management
- Solid organizational skills including attention to detail and multi-tasking skills
- Advanced working knowledge of MS Suite, Visio, Adobe Acrobat, social media etc.
- A customer-oriented attitude
- Excellent communication and interpersonal skills with an aptitude for building strong client relationships
- Strong negotiation skills with a problem-solving attitude
- Innovative thinking, sound judgment, and adaptable to service needs
- Proven experience in providing exceptional client service
- Takes initiative and direction and is a self-directed learner
- Demonstrates sound judgment regarding confidential and sensitive matters
- Available to work overtime during peak tax filing seasons, particularly March, April and June

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

**Are you ready to Discover Your Purple?**

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