Administrator, Undergraduate Studies

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong
- This position may be eligible for a telework arrangement. Learn more about our telework guidelines click here

**Position purpose**:
Working under the Vice-Dean, Student Affairs, oversees ongoing administrative activities related to section financial, human, physical and material resources, to ensure sound management and advise senior staff in support of long-term strategic planning. Manages a team of employees responsible for providing administrative support in these areas, to ensure a productive, positive environment, while showing leadership and advising on complex issues. Represents senior management as needed on central committees with mandates related to own area of responsibility.

**Responsibilities include**:
**Budget**: Oversees administration of internally and externally-funded budgets to ensure compliance with established policy. Compares financial statements to budgets for various types of funds, to identify and address any inconsistencies. Defines section budget priorities and provides expert advice to managers on effective preparation of budgets, budget projections and shortfalls, to maximize revenue and control expenditures. Develops key performance indicators and monitors them.

**Processes and procedures**: Design and implements new work methods, procedures and processes, adjusts those already in place and monitors own team’s compliance, to continually improve operations and maximize productivity and effectiveness.

**What you bring**:
Advanced knowledge of administration, accounting, and financial and human resources normally acquired through postsecondary studies in a related discipline, or an equivalent combination of education and work experience

Five years’ demonstrated experience in a similar role

Supervisory experience

Experience in strategic planning

Experience in planning, analyzing and controlling budgets

Experience in analyzing reports

Experience working in a unionized environment and interpreting collective agreements

Ability to produce high-quality work under pressure while meeting strict deadlines

Excellent interpersonal and communication skills

Strong organizational skills

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.

**Initiative**: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

**Client Service Orientation**: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

**Teamwork and Cooperation**: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.