Executive Assistant to The Chief Executive Officer

20 hours ago


Chilliwack, Canada Novel Biome Full time

**Company Overview**:
Novel Biome is a pioneering biotechnology company at the forefront of microbiome research and development. We specialize in the manufacturing of Fecal Microbiota Transplant (FMT) drug products that are used in the treatment of C.diff and other approved medical conditions. Our mission is to leverage the potential of the human microbiome to revolutionize healthcare and improve patient lives.

**Position Overview**:
**Key Responsibilities**:

- Manage complex, multi-company calendars and scheduling.
- Coordinate and confirm meetings, ensuring the CEO’s time is protected and prioritized.
- Attend key meetings to take notes, track action items, and ensure follow-ups are completed.
- Handle sensitive documentation (NDAs, contracts) with confidentiality
- Manage conference logistics including travel, booth preparation, and lead tracking.
- Assist with scheduling personal appointments (e.g., doctors, family logistics).
- Act as the gatekeeper and first point of contact for internal and external requests.
- Support client follow-ups by updating trackers, scheduling calls, and preparing follow-up materials.
- Maintain updated contact lists, CRMs, and project trackers.
- Conduct light research on markets, partners, competitors, and conferences
- Draft and manage follow-up communications after events or meetings
- Help with tracking expenses and confirming payment

**What we’re looking for**:

- **Experience**: 3-5+ years in an EA or senior administrative role supporting executives.
- **Skills**: Highly organized, excellent communicator (written + verbal), high attention to detail, and discretion with sensitive information.
- **Personality**: A take-charge attitude, proactive mindset, ability to anticipate needs and confident in asking for clarity.
- **Tech-Savvy**: Proficiency in Microsoft Office/Google Suite; experience with project management tools and CRMs is an asset.
- **Flexibility**: Willingness to support both business and personal tasks; adaptable to shifting priorities across multiple companies.

**Benefits**:

- Competitive salary with benefits
- Opportunity to work with a dynamic and innovative team.
- Contribute to groundbreaking advancements in biotechnology and healthcare.
- Professional growth and development in a cutting-edge industry.

**How to Apply**

If you’re a proactive, detail-oriented professional who takes pride in creating order, managing complexity, and helping leaders focus on what matters most, we’d love to connect with you.
- Introduction - Tell us a little about yourself and why you’re interested in this Executive Assistant role.
- Organization & Prioritization - Share one example of how you’ve managed multiple urgent tasks or competing priorities.
- Problem-Solving - Describe a time you created a system, process, or solution that made someone else’s work easier.
- Working Style - Explain what kind of leader you work best with and how you like to communicate.
- Fun Fact - End with something interesting about yourself outside of work.
- We thank all applicants for their interest; only those selected for an interview will be contacted._

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$80,000.00 per year

**Benefits**:

- Extended health care

Application question(s):

- Novel Biome will not sponsor foreign workers due to the urgent nature of the hiring, do you live in Canada and are able to legally work?

**Experience**:

- EA or senior administrative: 3 years (preferred)

Work Location: In person


  • Executive Assistant

    4 days ago


    Chilliwack, Canada HomeLife Advantage Realty Ltd. Full time

    **Company Overview**: We are a dynamic property and strata management company that also engages in real estate sales and other business ventures. We pride ourselves on delivering exceptional service and value to our clients. We are currently seeking an organized and proactive Executive Assistant to support our busy executive team. **Key...

  • Executive Assistant

    2 days ago


    Chilliwack, Canada Reliable Fleet Services Full time

    Reliable Fleet Services (“Reliable”) is a rapidly growing professional towing services company that is creating a Pacific Northwestern platform strategically focused on serving the commercial transportation and logistics market. Over the past two years, Reliable has completed numerous acquisitions and is currently the largest professional towing company...

  • Executive Assistant

    7 days ago


    Chilliwack, Canada Rainbow Greenhouses Inc. Full time

    The Executive Assistant will work closely with and support the COO & President. You’ll help to keep our leadership team organized, informed, and prepared for anything that comes their way. **Perks of the job**: - Work/life balance - Work with great people and highly dedicated team. - A competitive benefits program for you and your family. - RRSP matching...


  • Chilliwack, Canada Gatehouse Full time

    **About the Role** We’re looking for a **highly capable, innovative Executive Assistant** who will serve as a true partner to the CFO—not just maintain systems, but **add value, improve processes, and think strategically** about how finance and operations support our growth. This role blends high-level executive support with **hands-on finance...


  • Chilliwack, Canada Executive Hotels Full time

    **Position Summary** The Room Attendant is responsible for maintaining a high level of cleanliness in guest rooms and common areas in a timely and thorough manner to ensure guest satisfaction. **Key Responsibilities** Arrive on time, ready to work and wearing the proper uniform. Maintain uniform and grooming standards of cleanliness/tidiness and follow...


  • Chilliwack, Canada Executive Hotels Full time

    **Position Summary** - _**The start date for this position is Janaury 2025**_ The Room Attendant is responsible for maintaining a high level of cleanliness in guest rooms and common areas in a timely and thorough manner to ensure guest satisfaction. **Key Responsibilities** Arrive on time, ready to work and wearing the proper uniform. Maintain uniform and...


  • Chilliwack, Canada School District #33 (Chilliwack) Full time

    Executive Assistant, Human Resources Chilliwack School District Chilliwack School District No. 33, located at the eastern end of the Fraser Valley, is one of a few growing school districts in the province. The District is privileged to operate within S'olh Temexw, the traditional territory of the Sto - :lo - People, enriched by the cultural heritage of the...


  • Chilliwack, Canada Executive Hotels Full time

    **Job Title: Dishwasher/Kitchen prep** **Reports to: Chef/Sous-Chef** **Position Summary** The dishwasher’s primary responsibility is to clean all items that are used in the cooking, presentation and service of food in a safe and sanitary manner while under supervision of the cooks, Sous Chefs and Executive Chef and the general cleaning of the kitchen....

  • Bell Person

    1 week ago


    Chilliwack, Canada Executive Hotels Full time

    **Job Title: Bellperson** **Reports to: Operations Manager** **Position Summary** The Bellperson is the front-line representative of the company while acting as the Front Desk Agent as well as the Bellperson, and as such must always be pleasant, friendly, polite and courteous to the guests. He/she acts in accordance with the philosophy, goals, and...


  • Chilliwack, Canada Fraser Health Full time

    Detailed Overview Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families: Provides varied administrative and secretarial support under limited direction to the Executive Director by performing duties such as drafting routine and non-routine...