Project Coordinator

**Job Title**: Project Coordinator

**Status**: One-year contract, full-time

**Location**: Remote, but must be _based in Toronto and surrounding area._

**Reporting To**: Director, Data Strategy, Quality and Evaluation

**Compensation**:$63,000 - $67,000 per year commensurate with qualifications.

**Job Summary**

We are seeking a highly organized and motivated Project Coordinator to join our dynamic team. In this role, you will work collaboratively with members of the Asurtec Data team and provincial stakeholders particularly Addictions and Mental Health Ontario (AMHO) to advance the onboarding of all Ministry of Health-funded mental health and addictions organizations to the Provincial Data Set (MDA-PDS). The MHA-PDS initiative involves standardizing data definitions, collection and reporting across the mental health and addictions sector. The eventual goal is to create a centralized data repository to enable the use of data for service planning and decision-making for MHA providers as well as for province funders.

**Who We Are**

Located in Ontario, Asurtec Solutions Inc. is a virtual IT company dedicated to supporting non-profit organizations in maximizing their impact. Our mission is to partner with community, health, and social service organizations to empower them with technology and data solutions that drive their mission forward.

At Asurtec, we pride ourselves on being the go-to resource for organizations seeking comprehensive IT support, data management solutions, and strategic guidance. We have continuously grown over the past 10 years, and this growth trajectory continues with exciting opportunities like this one.

**Advantages of working with Asurtec**
- Collaborative culture that values innovation, diversity, and continuous learning.
- Flexible work arrangement and supportive team environment that prioritizes work-life balance.
- Competitive compensation package and opportunities through professional growth and development.

**Position Overview**
- Be a primary point of contact for numerous MHA organizations, client management system (CMS) vendors, and other partners to facilitate communication, coordinate activities and outreach efforts. The preliminary focus will be supporting MHA organizations that are currently using a PDS-compliant CMS and are taking steps to submit and optimize data. Through relationship building across multiple stakeholder groups including provider organizations, trainers, and vendors, the Project Coordinator will serve as the central contact for adoption of the PDS among AMHO organizations across Ontario.
- Play an important role in supporting MHA organizations in the adoption of the MHA PDS through 1:1 support, design and delivery of presentations, webinars and tools, lead meetings with organizations to identify and solve technical issues related to data collection, workflow design, report optimization and data submission.
- Be detail-oriented and collaborative team player committed to playing a key role in strengthening Ontario’s health data ecosystem by ensuring that organizations are informed, prepared, and equipped to participate in standardized data collection and reporting.

**Qualifications and Education**
- Bachelor’s degree in social science, technology or equivalent related degree. Master’s Degree in a related field would be considered an asset.
- At least 5 years of experience in a project coordination role including 3+ years of experience in the mental health and addictions sector, ideally within a community-based setting working with CMS or similar systems.
- Experience delivering 1:1 support, training sessions, or facilitating webinars to staff and management.
- Demonstrated ability to manage multiple priorities and maintain detailed tracking systems (e.g., CRM, spreadsheets, project tools).
- Proficient with digital tools and virtual meeting platforms including MS 365, SharePoint and OneDrive, MS Teams and Zoom, Adobe Reader.

**Preferred Experience**
- Experience with client information systems (e.g., Catalyst, TREAT, EMHWare, CaseWORKS, CRMS, EMRs).
- Familiarity with health data standards, privacy requirements, and reporting workflows in Ontario.
- Background in social work, community health, or a related field.

**Main Responsibilities**
**Onboarding Support and Coordination**
- Act as the primary liaison between Asurtec, MHA organizations, vendors, and AMHO to ensure clear, timely communication and alignment with MHA PDS requirements.
- Provide tailored onboarding support to MHA organizations across Ontario, including scheduling and facilitating introductory calls, walkthroughs, and follow-ups based on each agency’s readiness.
- Support outreach, communication, and follow-up with MHA organizations at all stages of onboarding to maintain momentum for meeting timelines and support informed decision-making.
- Coordinate onboarding for MHA organizations migrating to new client management systems, including communications, training development, data