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Project Coordinator

5 hours ago

Markham, Canada Burman and Fellows Group Full time

**Project Coordinator - PMO**

**Role**: Work on various elements of projects and provide Project Managers with administrative support. Liaise with stakeholders to arrange meetings. Utilize project management systems to monitor project progress and budgets. Responsible for providing administrative support to project managers.

**Responsibilities/Duties**:

- Support the Divisional Project Management Team to develop and coordinate project plans, project tasks and purchase documentation.
- Calculate charges and generate invoices and statements to bill customers on an accurate and timely basis.
- Communicate relevant information to the project team; ensure project teams' needs and requests are met in a timely manner.
- Maintain project documentation through document management system
- Assist the project team to ensure accurate costing and productivity reports are generated.
- Help develop and maintain relationships with client groups, suppliers, workers and vendors.
- Coordinate work packages, scheduling and work plan interfaces with vendors.
- Review and submit weekly timesheets; conduct purchase order entry.
- Perform data entry of Requests for Information (RFIs), Requests for Quotations (RFQs), Change Notice Submittals and follow-ups.
- Assist with pricing of time and material projects.
- Prepare and submit Operating and Materials manuals, warranties and inspection certificates.
- Prepare and submit statutory declarations for the accounting department.
- Prepare and communicate material picks for Warehouse personnel
- Create new job numbers in Financial systems for projects and services.
- Prepare tender quotations and ensure they are submitted on time.
- Print drawings for tender quotations, foreman copies and as-built documentation
- Perform general administrative duties as required by PMO Director.
- Perform all regular duties with varying flexible hours

**Requirements**:

- Diploma or Degree in Computer Sciences, Business Administration
- PMP Certification is an asset
- Experience working in a fast-paced and dynamic environment
- Experience scheduling resources and other team members
- Proven experience preparing work orders and scope of work communications
- Experience preparing and submitting reports in a timely and accurate basis
- Retail industry experience an asset
- Detail-oriented, accurate and uses good judgement
- Strong Information Technology background and experience
- Great understanding and working knowledge of Project Management methodologies
- Proficient in the use of Microsoft Office; specific to Outlook, Word, Excel
- Knowledge of asset management including inventory tracking and reporting
- Ability to prepare invoices, monthly billings, purchase orders and other accounting documentation

BFGLP

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care

**Experience**:

- Project Management: 2 years (preferred)

Work Location: Hybrid remote in Markham, ON L3S 3J1