Project Coordinator

**NATURE AND SCOPE**

The incumbent reports to the Engineering Manager.

As part of the Engineering Team, the Project Coordinator is responsible for planning, scheduling, organizing, directing, controlling, and evaluating production projects from start to finish according to schedule, specification and budget.

The primary responsibilities of the Project Coordinator will include the following:

- Estimating support.
- Drafting support.
- Quality control compliance.
- Contractual compliance.

In addition, the Project Coordinator shall coordinate with Project Engineers to produce fabrication shop drawings and ensure strict adherence to the quality control requirements for each project including compliance with all CSA and MTO standards and specifications.

**PRINCIPAL ACCOUNTABILITY**
- Work collaboratively with the Production Manager, Project Engineers, Production Supervisors, Sales Manager and Quality Technicians and Inspectors.
- Be responsible for tenders and Request for Quotation (RFQ) submissions for potential projects under submission. Under the direct supervision of the Engineering Manager, the project coordinator ensures the tender or RFQ documents have been evaluated to the extent that all items and conditions related to future contractual work have been considered in the estimate and properly addressed on the tender form.
- Plan, schedule, organize, direct, and control production projects from start to finish according to schedule, specifications and budget.
- Plan and prepare construction schedules and milestones and monitor progress against established schedules.
- Soliciting and coordinating input from Production and Engineering Team with respect to design, custom products, material and labor requirements, site conditions and installation requirements. Inclusive in this is verifying with the various parties that the capacity exists to meet the customer delivery dates.
- Provide preliminary designs for estimating and sales department to accurately prepare bids
- Reviewing all tender or RFQ documents that define the scope of work in each bid package.
- Preparing an accurate take-off of components from tender or RFQ drawings to determine quantity and type of manufactured products, purchased items, support services and shipping requirements.
- Schedule deliveries and follow-up to ensure materials arrive on time and in accordance with both the Bill of Materials and Project Schedule. Schedule the flow of materials between plant and jobsites as required.
- Responsible for purchasing engineering hardware and specialty items (hatches, lifting devices, inserts, etc.)
- Estimating costs for materials, labor, equipment and support services based on take-off, bid package scope definition, departmental input and standard allowances.
- Reviewing Contract Documents issued for Tender or RFQ and identifying all technical and commercial risk items.
- Liaise with Sales Representative to establish the best sales approach.
- Completing the Tender form or preparing the scope/proposal document to be issued to client(s).
- Participation in Precast Prefabrication meetings after award of contract.
- Creating and altering construction sketches. Creating accurate CAD drawings from hand sketches, verbal instructions, and site visits.
- Creating and continually updating the project drawing lists.
- Systematically saving sketches and drawings on CAD server; keeping the server organized; updating project folders and files as jobs progress and revisions are made.
- Provide support to the Quality Control department with preparation of the Quality Control Plan. Monitor quality performance to contract requirements.
- Consolidate all Quality Control documentation for ongoing projects and projects completed. Review project close-off Quality Control reports to be submitted as per individual project requirements.
- Provide technical assistance to plant for repairs and/or unforeseen site conditions, which require immediate resolution.
- Prepare nonconformance reports and work directly with Contractors and Contract Administrators to resolve nonconformance reports.
- Work in compliance with the Occupational Health and Safety Act and Regulations; as well as the Company Health and Safety Responsibilities and Accountabilities. Promote Power Precast’s safety vision.

**PRIMARY INTERACTIONS**

**Internal Interactions**:

- The Project Coordinator must have the ability to provide support to Project Engineers and provide directions to Quality Control Technician to ensure adherence to all project QC requirements.

**External Interactions**:
**EDUCATION & EXPERIENCE**
- 3 - 5 years’ experience in Construction, Manufacturing or a Production based environment along with Engineering, Drafting, and Estimating experience, preferably in the precast concrete or construction industry.
- Minimum 1-year experience with AutoCAD.
- Graduate Civil Engineer or Engineering/Architectural Technologist or equivalent, working towards C.E.T designation preferred.