Executive Administrative Assistant

7 days ago

Winnipeg, Canada Paramount Services Full time

**Goals and Outcomes**:
The Executive Administrative Assistant will provide high level administrative support to the executive team in the area of executive administrative support, internal and external meetings management, event and project management, and monitoring administrative projects.

***

**Essential Functions**:

- Work on special projects.
- Conduct research, compile data, and prepare papers for consideration and presentation
- Manage and maintain executives' schedules.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Prepare responses to correspondence containing routine inquiries.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Perform general office duties, such as filing, ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Provide clerical support to other departments.
- Attend meetings to record minutes.

**Education**:

- At a minimum High School Diploma or equivalent.

**Experience**:

- 2-3 years experience in a dynamic work environment.
- Previous experience providing executive or high level admin support.

**Knowledge, Skills & Abilities**:

- Knowledge of accounting principles considered an asset.
- Ability to manage multiple tasks/projects and deadlines simultaneously and to identify and resolve exceptions and to interpret data.
- Excellent interpersonal, communication, and organizational skills.
- Excellent social skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

**About Paramount Services**:
Paramount Service Ltd. began as Paramount Restaurant Service Ltd. over 25 years ago. Since then, the company has evolved into a full-service equipment supply and facility maintenance company based from Winnipeg, Manitoba. Our presence is focused in South West Ontario & North West Ontario, Manitoba and Saskatchewan but we have strong partnerships spanning coast-to-coast-to-coast across Canada. As part of our full-service commitment throughout the country, we employ refrigerationber, HVAC, plumbing and electrical journeymen, handymen, general labourers and we have over 600 subcontractors at our disposal. Our customer relationships are based on our performance and built on trust. As a result, our customers ask us if we can do more, and we do. From general contracting to minor service calls, landscape and parking lot maintenance, to hot and cold beverage services, equipment sales to preventative maintenance - we do it all.

  • Executive Administrative Assistant

    4 days ago

    Winnipeg, Canada West Corporation Full time

    Responsible for providing a variety of responsible, confidential and complex support functions to assigned executive. Successfully complete critical or sensitive project tasks, of deliverable assignments, with a hands-on approach ensuring project risks are escalated when necessary. Assist with the disposition of confidential documentation and information...

  • Executive Administrative Assistant

    2 days ago

    Winnipeg, Canada Manitoba Possible. Full time

    **We are** Manitoba Possible. We believe an inclusive and accessible society is possible. That is why we work together to eliminate barriers to full and equal participation. Manitoba Possible provides programs and services throughout the province. The way we do that is by working collaboratively, diversifying in every way possible, and innovating at every...

  • Executive Assistant/office Administrator

    5 days ago

    Winnipeg, Canada Cypher Environmental Full time

    **Office Administration & Reception** - Liaise and support the leadership team in day-to-day activities - Work directly with the CEO to support all aspects of their daily work routine - Keep the CEO advised of time-sensitive and priority issues, calendar management, and ensuring appropriate follow-up. - Organize and schedule appointments for the CEO and...

  • Executive Assistant

    3 days ago

    Winnipeg, Manitoba, Canada Treaty and Aboriginal Rights Research Centre of Manitoba Full time

    Company DescriptionSince 1982, the Treaty and Aboriginal Rights Research Centre of Manitoba, Inc. (T.A.R.R.) has provided research and support services to Manitoba First Nations. The organization focuses on First Nation history, Indian Trust Funds, and land claims, including historical research and technical support for Treaty land entitlement issues. Other...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Canada Custom Helicopters Ltd Full time

    **Executive Assistant** Reporting directly to the President & CEO, the Executive Assistant is responsible for a broad range of administrative duties in support of the Senior Leadership Team (SLT) and the organization. This role includes managing daily activities, enhancing the efficiency of the leadership team, and proactively supporting overall...

  • Administrative Assistant

    2 days ago

    Winnipeg, Canada Pan Am Clinic Full time

    The Administrative Assistant, Executive and Corporate Services is responsible for coordinating and supporting various corporate activities including the Actionmarguerite's foundations and the Board of Directors. The position reports to the Chief Executive Officer and may work closely with other members of the Management Team. The incumbent will provide...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Canada Jewish Child and Family Service Full time

    **Job Overview** **Executive Leadership & CEO Support** - Serve as the primary support to the CEO, managing priorities, schedules, deadlines, and follow-up across a broad portfolio. - Act as a trusted gatekeeper and liaison, exercising discretion and judgment in managing communications, requests, and access to the CEO. - Anticipate needs by preparing...

  • Executive Assistant

    5 days ago

    Winnipeg, Manitoba, Canada Neptune Properties Inc. Full time

    COMPANY PROFILE:JoinNeptune Properties, a Winnipeg-based family-owned commercial real estate acquisition and holding company rooted in our core values ofRelationships, Pride, and Growth.We're currently seeking a detail-oriented and motivatedExecutive Assistantto join our team on a temporary basis while our currentExecutive Assistant is on maternity leave...

  • Executive Assistant

    7 days ago

    Winnipeg, Canada Manitoba Child Care Association Full time

    The Executive Assistant is an all-encompassing administrative role that performs assignments delegated by the Executive Director based on long - and short-term organizational objectives. The Executive Assistant is required to maintain confidentiality and professionally interact with the public, staff, and community stakeholders. It is paramount that the...

  • Executive Assistant

    1 week ago

    Winnipeg, Manitoba, Canada Youth for Christ Winnipeg Full time

    Youth for Christ Winnipeg is looking for a highly organized and proactive Executive Assistant to provide administrative and strategic support to the Executive Director. Located at 333 King St, the Youth for Christ Winnipeg office is home to ministries that reach thousands of young people each year. Ministries operate throughout Manitoba as well as in the...