Event Coordinator/administrative Assistant

**Company**: C3 Alliance Corp.

**Location**:Vancouver, BC

**Job Type**:Full-time/Permanent

**Salary**: $55,000

**Start Date**:As soon as possible

**Benefits**:Benefits package available after 3 months
- Entry level_

Reports to the Event Manager and supports the Communications Manager

Looking to kick-start your career in the exciting world of event planning? C3 Alliance Corp. is currently seeking a highly motivated and dynamic individual to join our team as an Entry-Level Event Coordinator/Administrative Assistant, based in the heart of downtown Vancouver, BC.

As a member of our team, you'll have the opportunity to work in a dynamic environment, managing multiple tasks and priorities while providing exceptional customer service to our sponsors, exhibitors, and delegates. You'll also be supporting our day-to-day administration, helping to ensure the office runs smoothly.

At C3 Alliance Corp., we're committed to providing our clients with a wide range of services and strategic advice to First Nations, resource developers, businesses, communities, and all levels of government. Our team assists clients with developing and implementing effective approaches to engagement that maximize local benefits. Also, as leaders and experts in conference and event planning, our events team plays a crucial role in creating connections between communities through our networking events.

**Responsibilities**:

- Event Registration & Customer Service_
- Registration coordination of over 850 delegates.
- On-site coordination and management of the Registration Desk during events.
- Set-up and manage virtual event software.
- Providing support to sponsors, exhibitors, and delegates on using the virtual event software.
- Administration_
- Maintaining excel trackers for registration, sponsorships, and tradeshow.
- Updating contact mailing lists and tracking incoming sponsorship and tradeshow requests.
- Assisting with monitoring and tracking project tasks and deadlines.
- Collect and compile feedback forms and other data as needed.
- Assists with organizing and maintaining physical and digital files.
- Work closely with the conference team in scheduling meetings.
- Prepare outgoing letters, packages, and mail merges as requested in a timely manner.
- Invoicing and payment tracking.
- Oversee and ensure all office supplies and office systems are in order.
- Oversee all incoming mail and courier materials; open, review and ensure proper circulation and priority. Ensure high priority items are flagged appropriately and tracked.
- Coordinating monthly expense reports for accounting.
- Communications_
- Provide minor website updates for sponsorship and virtual platform.

**Qualifications**:

- 1+ year experience in event planning.
- 3+ years experience in customer service.
- Strong English written and oral communications skills.
- Organizational, planning and time management skills.
- Analysis and problem solving skills.
- Proficiency in Microsoft Word and Excel.
- Ability to demonstrate accuracy and attention to detail.
- Ability to work independently and anticipate the needs of the team.

This position would appeal to an individual who has a passion for event planning, customer service, and organization and also who might be interested in the natural resources sector, Indigenous engagement, or community development. C3 Alliance Corp. offers a unique opportunity to work on events that have a positive impact on local communities and the environment.

**Job Types**: Full-time, Permanent

**Salary**: From $55,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V6B 1P2: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person