Administrative Coordinator

Company Description
**Who we are**:
At Reitmans (Canada) Limited (RCL), every moment of every day revolves around our customers and our love of fashion. We believe fashion empowers our customers to put their best foot forward when it matters the most. From the design table to the stores and our digital channels, we are always finding new ways to create memorable customer experiences, backed by a strong brand portfolio and powered by the most passionate people in the industry.

**Job Description**:
**Position overview**:
The Administrative Coordinator is part of the Human Resources department at RCL. The incumbent supports the Vice-president, Human Resources in her daily activities and collaborates with the entire Human Resources team.

This role will assist with multiple facets of HR including, performing administrative functions such as managing invoices, preparing correspondence in both English and French, creating presentations, office management, coordinating multiple concurrent activities, scheduling meetings, and departmental activities, and interacting with individuals and groups at most levels in the organization.

**Responsibilities**:
**Assisting the Vice President, Human Resources**
- Arrange meetings, maintain, and update schedule and appointment calendar;
- Prepare reports as requested;
- Manage and track VP expenses and HR department invoices, expenses, and budget;
- Draft memos, team announcements (e.g., appointments, departures), and other HR communications in both French and English.

**Supporting the Leadership team and HR department**
- Aid in the creation of communications, documentation and presentations for the department;
- Assist in the organization and the preparation of departmental meetings and events including creating the necessary material, room set up, sending invitations etc. The incumbent will also be a key resource for the HR social committee;
- Monitor internal HR inboxes and external Employment sites. Ensures answering general inquiries and dispatching specific requests to the right team member;
- Support department and leadership team effectiveness;
- Backup the receptionist when required;
- Organize office supplies and supply room, responsible for the triage of departmental mail.

**Qualifications**:

- College diploma in Administration (an asset);
- 3 to 5 years experience in administration coordination;
- Excellent verbal and written communication skills and fluent in both French and English is required;
- Strong planning, organization, communication and multi-tasking skills;
- Strong work ethic, integrity, and discretion;
- Must be flexible, and maintain a positive and supportive attitude;
- Proficient in the use of MS Office 365 (Word, Excel, Sharepoint, Teams and PowerPoint).

Additional Information
**What we offer (Why work with us)**:

- Hybrid work environment;
- A competitive benefits package (Full Time Employees Only);
- Paid Time Off ( Sick Time, Flex Days & Vacation (Full Time Employees Only)
- Additional benefits include annual bonus potential, opportunities for advancement and tuition reimbursement;
- 50% discount at all Reitmans (Canada) Limited brands (Penningtons, Reitmans & RW&CO.);
- Generous Employee Referral Policy.

If this inspires you let’s talk. Send us your resume today

By the way, did you know that Reitmans (Canada) Limited has several hundreds of stores all across Canada and three fashion apparel banners? Get ready to join the Canadian fashion retail icon, with a great success story where you can have a voice and make a real difference.

There are many ways to wear a career at RCL #ReadytoRCL