Accounts Payable Supervisor

: 1238261

**Who we are**

As the Working and Learning Company, we at Staples Canada, are dynamic, inspiring partners to our customers and the communities in which we live. At Staples, we inspire people to work smarter, learn more and grow every day. We look for people who are curious, approachable, and passionate, and who enjoy finding solutions.

If that’s you, let’s work, learn, and grow together.

**We are building an inclusive and diverse team**

Staples Canada is creating an inclusive and diverse work environment. We welcome, value and thrive on perspectives and contributions from backgrounds that vary by race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. If you have a disability or special need that requires accommodation, please let us know.

**Some of what you will do**

Reporting to the Sr. Manager, AP & Cash App, the Supervisor is responsible for the daily operation of the AP Trade team by ensuring that PO & RTV variances are reviewed daily, and vendor reconciliations are completed as schedule while adhering to standard processes, procedures, and policies.The Supervisor is responsible for Vendor master file maintenance, monitor and reconcile daily/weekly interface files, weekly and ad-hoc disbursement processes, maintain procedural manuals, manage escalations of issues, training, and performance feedback of Analysts. The Supervisor will work closely with our Merchandising, Digital and IT team to address system or vendor related issues. Lead and/or participant as SME on vendor calls and cross-functional projects.

**Specifically, You Will**
- Vendor master file maintenance
- Monitor and Reconcile Interface files
- Manage weekly and ad-hoc disbursement process
- Monitor daily Analyst’s activities (PO, RTV variances, invoice processing JEs, DR/CR Requests) to ensure they are completed in a time manner
- Review all vendor reconciliations for completeness and ensure they are completed as scheduled
- Monthly status reporting of AP volume
- Manage Period close reports to ensure issues are resolved per G&O
- Support Audit requests when required
- Point of escalation for system/vendor issues
- Provide backup coverage for AP Analysts and/or AP Expense Supervisor as required
- Identify PI opportunities
- Maintain all procedural manuals to ensure it reflects current state
- Lead and/or participant as SME on vendor calls and cross-functional projects
- Review vendor assignments annually and re-balance Analyst’s workload as required
- Manage, train, and develop new and existing Analysts
- Prepare and deliver performance feedback on a regular basis
- Participate in the recruiting process of new Analysts
- Provide backup coverage for Sr. Manager, AP & Cash App as required

**Some of what you need**
- University degree with a focus in accounting.
- Minimum of 3 years of AP Supervisory experience
- Experience with JDA and Oracle is an asset
- Strong payables understanding of the tax regulations for all provinces in Canada, and knowledge of withholding tax and cross border brokerage regulation
- Proficient in Microsoft office - Excel, Word & Outlook - Intermediate to Advance level
- Strong attention to details
- Strong problem-solving skills, analytical and resourceful
- Proactive and ability to work effectively in a dynamic environment
- Ability to manager competing priorities accordingly
- Ability to work well under pressure
- Strong people management and communication skills
- Experience working with large volume in a mid to large organization with national presence

**Additional information**
- Hybrid Work Environment

**Vaccine Requirement**
Staples is committed to taking every reasonable precaution to protect our associates, our customers, and the communities we operate in. To support the health and safety of our associates, COVID-19 vaccination is an essential requirement of this position. As such, all offers of employment will be conditional upon either (i) proof of full COVID-19 vaccination or (ii) proof of need for accommodation under relevant human rights legislation, and Staples’s determination that the requested accommodation can be provided without undue hardship. You will be required to submit proof of full vaccination or proof of need for accommodation during our background screening process.

Bringyourpassion

LI-Hybrid

**Job** Finance

**Location(s)** CA-ON-Richmond Hill

**Schedule** Full-time

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**Employment Statement