Accounting Representative

**ACCOUNTING REPRESENTATIVE** Past jobs show you're good at figuring things out, taking initiative, handling admin stuff, and have high attention to detail and accuracy. You juggle multiple deadlines, get along with all kinds of people, and can pivot tasks without missing a beat. If you enjoy supporting a team, and thrive in a fast-paced setting, we encourage you to apply. This position is mostly remote work, with some requirements to attend monthly in person company meetings & socials in the Calgary co-working space office. There is possible annual travel to the Toronto or Montreal offices. About e=mc² events An industry leader in live event and conference design, management, and production, e=mc² events is committed to its tagline "The Experience Matters”. Since 2001, e=mc² events has delivered world-class, award-winning experiences to corporate, non-profit, and social organizations in over 40 locations globally, including the International Space Station. In 2023 e=mc² Productions was launched, offering exceptional live production and broadcast services. The team at e=mc² focuses on creating experiences that matter through purposeful strategic thinking, collaboration, and impactful human-to-human experience design and delivery. About fuze entertainment With over 20 years of experience, fuze entertainment has delivered exceptionally creative event entertainment to all sizes and styles of events across North America, including corporate, non-profit, and private events. fuze offers a unique blend of entertainment professionals who pride themselves on providing custom entertainment solutions. e=mc² and fuze are proud to be part of the Sénik Group. **Project Accounting Management 25%** - Strong communication & customer service skills to ensure smooth & successful client interaction with clients regarding deposit schedule questions, outstanding payments - Divide project assignments based on Representative availability and whether a repeat or new client - Issue daily sales invoices to customers - Work with the project team to provide final project reports, complete the final billing checklist, reconcile differences, and prepare final invoice with supporting documentation - Work with contractor leads. Meet before the budget is built to go over a checklist to ensure they understand how to use the template - General journal entries for reconciling work in progress accounts - Complete final closing project checklist - Attend biweekly project team meeting **Banking & Reconciliations 25%** - Daily bank reconciliations of project customer deposits, fees, expenses and taxes - Bank transfer and corresponding Journal entries - Monthly Credit Card account reconciliations, monitor limit, make payments - Review of payables, prepare and process cheque runs (semi-monthly) - Prepare cheque run analysis report - Analyze vendor invoices based on client deposits received - Set up Wires and batch EFTs, send EFT remittances to suppliers, reply to vendors inquiries about missing payments - Receive payments and ensure timely collection of accounts receivable. - Complete follow up weekly using QB A/R report and record comments - E-commerce reconciliation as needed - GST/HST filing **Reporting 15%** - Compile data and prepare a variety of reports for management & departments - Present accounting updates in National meeting with Power Point slides - Month End Financial Reporting including commentary - Analyze budget spend, over/under - Monthly review of company overhead accounts for accuracy **General Accounting Tasks 15%** - Input data accurately, prepare and maintain accounting documents and records - Provide assistance and support to other departments - Innovate, implement and administer reporting and monitoring process - Function in accordance with established standards, procedures, and applicable laws - Investigate questionable data and recommend actions to resolve discrepancies. - Year End Financial Compilation - Complete year end reconciliations & reports for CPA - Foreign exchange journal entries - Quarterly/annual filing and remittance of Worker’s Compensation in applicable provinces - Quarterly reporting of SOCAN and RE: Sound Fees via Entandem - Develop annual expense budgets - Regular accounting support and vacation coverage for fuze entertainment **Client Contracts 15%** - Create client payment schedule & post invoices - Complete checklist items for project set up (Nexonia, Clockify, Inunison etc.) - Receive sponsor payments and reconcile **General Administrative duties 5%** - Prepare monthly accounting schedule and update deadlines in the team calendar - Accounting manual updates - Manage company expenses and approve purchases for office supplies - Employee onboarding & training on accounting procedures - Assist with insurance, contracts and company administration - Other duties as assigned **Experience and Qualifications**: - Full competency in QuickBooks Desktop is required (QuickBooks Online knowledge is a