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Executive Assistant, Commissioner of Public Works

2 weeks ago

Niagara, Canada Niagara Region Full time

**Job Opening**

**Non Union**

**Job Title**
**- Executive Assistant, Commissioner of Public Works

**Job Opening Id**
**- 42406

**# Required**
**- 1

**Business Unit**
**- Public Works

**Division**
**- Public Works

**Location**:

- Headquarters Campbell West

**Standard Hours**
**- 35.00 / week

**Full/Part Time**
**- Full-Time

**Regular/Temporary**:

- Temporary

**Salary Grade**
**- 3

**Salary Range**
**- $ 69,660.00 - $ 77,400.00

**Post Date**
**- 2025-05-07

**Close Date**
**- 2025-05-13
- **Division**:
Public Works

**Important Notices & Amendments**:
**This position**currently falls within our hybrid model**, allowing the employee to**typically**work**a minimum of**50% of**your** time**at your regular work location and the other 50% of time at home.**

**Temporary Duration**:
Approximate Duration: 19 months - ending December 31, 2026

**About Us**:
Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high-quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.

At Niagara Region, we value diversity - in background and experience. We are proud to be an equal opportunity employer. We aspire to hire and grow a workforce reflective of the diverse community we serve. By doing so, we can deliver better programs and services across Niagara.

For the Region's full employee equity statement, Working at Niagara Region - Niagara Region, Ontario.

**Don’t have every qualification?**

Job Summary

Reporting to the Commissioner of Public Works, the Executive Assistant provides a wide range of confidential senior level administrative, logístical and organizational support to the Commissioner.

This role ensures the efficient and effective operation of the Commissioner’s Office through proactive management of complex schedules, coordinating communications, and preparing reports and presentations. The Executive Assistant acts as a key liaison between the Commissioner, internal departments/divisions, Council members, external stakeholders, and the public, reflecting professionalism and a commitment to public service excellence. This position plays a critical role in providing functional leadership and oversight to departmental administrative and clerical staff.

**Education**:

- Post-secondary diploma or degree in business, office or public administration, or a related field of study.
- An equivalent combination of education, experience and qualifications may be considered.

**Knowledge**:

- Minimum of five years of senior-level administrative or professional office management experience, with demonstrated expertise in preparing and formatting complex reports, correspondence, documents, financial records, and meeting minutes. Experience in a municipal or government setting is considered an asset.
- Proven experience in exercising independent judgment and discretion when handling confidential operational matters.
- Strong understanding of general office procedures, including financial, budget, records and information management systems.
- Demonstrated initiative and proactive approach to issue management, problem solving and researching or investigating issues requiring resolution.
- Proven ability to navigate and manage political dynamics in the execution of assigned duties.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) and various office equipment is required.
- Strong knowledge of legislated (AODA) requirements related to document accessibility.
- In-depth knowledge of executive office operations, the political landscape, and departmental functions, with an understanding of their impact on the Region, its communities, municipal partners, and relevant provincial and external agencies.
- Knowledge of Niagara Region’s corporate management records system (CRMS) enhanced financial management system (EFMS), and time encoding software (Kronos) is an asset.
- Exceptional communication skills, with the ability to engage effectively with staff, public officials, external parties, and the public across diverse platforms, and to prepare clear, professional correspondence, presentations