Administrative Assistant/receptionist

4 days ago

Bridgewater, Canada Hawboldt Industries Full time

**WE DESIGN IT. WE BUILD IT.**

**HAWBOLDT INDUSTRIES**, a company in the Timberland Group, is Canada’s leader in marine cranes, winches, and specialized lifting equipment. We support customers worldwide in the Ocean Science, Defense, Workboat, and Offshore Industries. Canadian owned, entrepreneurial, globally-recognized, and located in Chester, Nova Scotia.

We offer a competitive wage and benefits, along with being able to work with some really _cool_ people

**Are you looking for more than just another admin job?**

**Do you have a knack for numbers and love to be creative?**

**Look no further, your dream job awaits**

We are looking for a dynamic individual who thrives in an environment that challenges their admin/accounting skills and creativity.
- About the Role:_

Reporting to the Controller, the Administrative Assistant position supports the accounting and sales teams. You will welcome visitors with a professional and friendly demeanor, assist the accounting department, while creatively assisting with our social media local initiatives.

This position offers a balance of structure and creativity, perfect for someone who wants variety and thrives in a collaborative environment. The hours of work are from 8:00 AM to 4:30 PM with a 30-minute lunch.
- Key Responsibilities:_
- First point of contact for visitors on-site
- Maintain the reception area for professionalism
- Manage all incoming & outgoing physical mail
- Compile daily timesheets & complete labour balancing/distribution reports
- Assist in daily cash receipts and accounts receivable billing
- Control and reconcile petty cash
- Assist in physical and electronic document management
- Monitor and order office and kitchen supplies
- Post internal memos and communication notices
- Coordinate logistics of onsite and offsite meetings
- Assist in creating photos and videos for social media content and marketing materials
- Coordinate the supply and inventory of Hawboldt swag
- Assist in the preparation of trade shows, conferences, special projects, and travel arrangements
- Participate on the Social Committee as Secretary
- What You Bring:_
- Excellent communication and interpersonal abilities
- Ability to work well in a confidential, fast-paced, time-sensitive environment
- Strong organizational skills, ability to prioritize, effectively manage assignments
- Proven sense of urgency in completing tasks and achieve deadlines
- Proficiency in MS Office, especially Excel
- Experience with creating and uploading posts for social media platforms
- Completion of Administrative Professional certificate program an asset

**IS THIS YOU?**

Pay: From $25.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

**Experience**:

- basic booking: 1 year (required)
- Social media management: 1 year (preferred)

Work Location: In person

Application deadline: 2025-08-01

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