Administrative Assistant

5 hours ago

Richmond, Canada Division 15 Mechanical Full time

**Company Profile**
- Division 15 Mechanical Ltd. is an award-winning construction firm providing design-build, design-assist and construction services for Mechanical and District Energy Systems throughout British Columbia, while _**_STRIVING_**_ towards these core values:_

**_
S_**_afety: A Culture of Safety._

**_ T_**_alent: The promotion of ongoing training, education & career development for our teams._

**_ R_**_espect: Respect for individuals in our workplace._

**_ I_**_ntegrity: Honest & ethical dealings with our clients, vendors & personnel._

**_ V_**_alue: Fair but firm pricing of quality services to clients; we will provide value for money,_
- not buy our way to the bottom._

**_ I_**_nnovative: To stay on the leading edge to provide Advanced Mechanical Solutions._

**_ N_**_o Assholes: Selecting clients who share our values & seek win-win outcomes._

**_ G_**_rowth: Grow sustainably based on working with select partners in the right market._

**Division 15 Mechanical Ltd. offers its employees**:

- Competitive salary
- A 100% company paid comprehensive benefits package
- RRSP/Deferred Profit-Sharing Plan
- A positive company culture that recognizes dedicated team players
- Career Mapping & continued professional development at all levels
- 3 weeks of vacation upon hire
- Reduced summer and holiday hours

**Job Overview**

Reporting to the Office Manager, the Administrative Assistant will provide administrative support to all Departments and develop strong working relationships with all office staff, field personnel, suppliers, and contractors. The Administrative Assistant will focus mainly on reception duties, office administration support, estimating support, and project team support.

Duties include:

- Reception tasks such as managing incoming and outgoing mail and couriers, greeting visitors, answering a single phone line, and ensuring the office is tidy and organized
- Office administration assistance such as maintaining stock of stationary supplies, printers, coffee and creamer, etc.
- Administrative support such as: event planning and setup, electronic and hard copy filing, database updates, etc.
- Supporting various departments - field, project management, accounting and estimating
- Scheduling and taking minutes for select project meetings

**Required Competencies and Qualifications**
- A minimum of 2 years’ administrative experience.
- Key Soft Skills:

- Highly organized
- Resourceful multi-tasker with the ability to effectively prioritize workload
- Detail-oriented
- Approachable, responsive & supportive
- Intuitive and willing to take initiative when needed
- Punctual
- Professional demeanor and appearance
- Excellent communication skills
- Key Hard Skills:

- Intermediate to advanced Microsoft Excel, Word, Outlook, PowerPoint and Teams (O365)
- Fluent in English, with strong writing and proofreading abilities.
- Preference given to those with previous experience in the construction industry.

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