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Business Services Administrator
2 weeks ago
Overview:
At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.
Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities of what we can achieve together. We are 17,000 projects and counting - improving lives and helping shape the growth of sustainable, progressive and inclusive communities.
**Your role**
Join our team as a Business Services Administrator with the Business Services team. The Business Services Administrator is responsible for excellence in office and business services delivery, ensuring a professional, productive, and efficient workplace.
You will:
- Serve as the go-to resource, providing strategic and operational administrative support.
- Take ownership of office operations, proactively identifying challenges and implementing solutions.
- Exercise strong judgment and diplomacy when working with leadership, employees, and external stakeholders.
- Ensure tasks are managed with accuracy, urgency, and attention to detail while meeting competing deadlines.
**Responsibilities**:
**Administrative & Operational Leadership**
- Oversee office operations, ensuring an organized and efficient work environment.
- Support leadership with scheduling, reporting, and coordination of priorities.
- Manage onboarding/offboarding of employees and consultants, including IT and facilities requirements.
- Reconcile corporate credit cards and support financial processes.
**Events & Employee Engagement**
- Lead the planning and execution of meetings, events, and conferences, both on
- and off-site.
- Act as the primary point of contact for vendors, suppliers, and service providers.
- Coordinate registrations, sponsorships, and trade show participation.
- Drive office culture and engagement by organizing staff events, team-building activities, and CSR initiatives.
**Facilities & Health and Safety**
- Take ownership of office facilities, including maintenance, security, and common areas.
- Serve as the first point of escalation for facility-related issues and emergencies.
- Liaise with landlords and external service providers as needed.
- Participate in Health and Safety Committee meetings and coordinate compliance activities, including training and inspections.
**Working Conditions**
- Standard hours of work: Monday to Friday, 8:00 a.m. - 5:00 p.m.
- **This is a hybrid position**
- Additional hours may be required based on office demands.
- Ability to exercise good judgment, tact, and diplomacy in a professional setting.
Qualifications:
**Qualifications**
- 3-5 years of experience in an administrative or office management role, ideally supporting senior leaders.
- Post-secondary education in Business Administration, Commerce, or a related field is an asset.
- Strong organizational, interpersonal, and communication skills with a proven ability to manage competing priorities.
- Demonstrated ability to problem-solve, take initiative, and exercise sound judgment.
- High degree of ownership, accountability, and professionalism.
**What you can expect**:
- An opportunity to truly impact our communities
- A flexible work environment
- A comprehensive onboarding experience
- Significant professional development, training, and a mentorship program
- A paid volunteer day
- An environment where people feel welcome, heard and included, regardless of their differences
- And much more
**Join our team of difference-makers and help shape the growth of dynamic communities.**
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