Project Administrator, Property Damage

2 days ago

Bolton, Canada Bachly Construction Full time

**COMPANY OVERVIEW**

Bachly Construction has been serving excellence since 1962. With over 100 employees, across 4 office locations, we have grown from a family owned and operated home builder into a diverse multiple division construction company. We specialize in Property Damage & Restoration, Emergency Restoration Services, Luxury Homes & Cottages and Industrial, Commercial, Institutional Construction.

Our commitment is to provide prompt, courteous and efficient services while striving to exceed the expectations of our clients and industry associates. We provide the highest possible level of quality workmanship on every assignment we undertake. Our proven track record and superior results set us apart from our competitors. We are looking for job seekers who share our passion for professionalism and customer service.

We are currently recruiting a full-time Project Administrator within our Property Damage & Restoration Services Division. Reporting to the Operations Manager, this role will provide essential support to our team of five Core Estimators, helping to streamline production files, coordinate documentation, and manage subcontractor data.

This position is Monday-Friday from 8:00am-4:00pm and will be based out of the main office in Bolton at 27 Nixon Rd.

**RESPONSIBILITIES**
- Assist in job start up (i.e, notice of project, insurance, bonding)
- Maintain and organize all insurance project documentation (i.e, document logs, reports and specifications)
- Complete job flow status spreadsheets and update projects accordingly
- Track requests for additional estimates or credit estimates
- Accurately extract/ enter data into Xactimate, PSA, and Contractor Connection notes
- Assist in communication flow between Estimating, Coordinating and Insurance staff
- Issue purchase orders
- Screen invoices for accuracy
- Conduct weekly file reviews for the team
- General administrative duties as requested by Operations Manager (safety board setup, notice of projects, cheque requests, etc.)

**QUALIFICATIONS**
- Minimum of 2 years of administrative experience within the Restoration Industry.
- Post-secondary diploma in Business Administration or a related field.
- Proficiency in industry-specific software such as Xactimate, Encircle, and PSA is strongly preferred.
- Advanced skills in MS Office Suite, including Outlook, Excel, and SharePoint
- Ability to manage multiple tasks efficiently while meeting strict deadlines.
- Exceptional attention to detail and strong organizational skills.
- Excellent verbal and written communication skills.
- Professional and respectful approach when interacting with clients.
- Team-oriented mindset with the ability to take direction and collaborate effectively.

**REQUIREMENTS**:

- Basic security clearance (clear criminal record check) is required
- Availability to work Monday - Friday 8:00 am to 4:00 pm
- Active participation in on-going training and safety certifications as needed

We offer our employees a positive work environment, competitive wages, health and dental benefits, training opportunities and annual reviews.
- Bachly Construction is an equal opportunity employer. _

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Profit sharing
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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