Billing Coordinator

**WHO WE ARE**

Zarek Taylor Grossman Hanrahan LLP (ZTGH) is a fast-paced civil litigation firm, with a deep breadth of expertise in all areas of insurance defence law. We have been consistently named as one of the top 10 Insurance Boutiques in Canada by _Canadian Lawyer_ Magazine. At ZTGH we pride ourselves on providing client-focused solutions to complex legal problems and we have argued and won at all levels of court including the Supreme Court of Canada. We put a strong emphasis on collegiality and collaboration in our workspace.

Aside from a competitive compensation package and benefits plan, we offer a fast-paced, supportive, team-oriented work environment where you will immediately be able to make a contribution. We pride ourselves on being a firm that offers a stimulating career, and the opportunity to grow and shape your own future potential.

We’re looking for our perfect match. If you are an experienced **Billing Coordinator** who is knowledgeable, organized, and self-motivated, then you’re exactly what we’re looking for

In this role you will perform a full range of administrative and accounting duties including but not limited to:

- Work closely with Legal Professionals to manage the billing process from beginning to end
- Track all pre-bills/pro forma bills received in department from firm staff
- Edit, finalize, and submit bills based on lawyer instructions and on client guidelines, tracking the status of bills submitted and work with clients and firm staff to address issues as that arise
- Review and maintain client fee structures, rate changes and special billing requirements to ensure compliance with client guidelines and firm policies and procedures
- Prepare and submit electronic bills in LEDES (Legal Electronic Data Exchange Standard) and EDI (Electronic Data Interchange) format onto client’s e-billing systems
- Work with external e-billing providers to resolve unsuccessful bill submissions and other billing issues
- Coordinate with lawyers within the firm to submit budgets to clients’ e-billing systems and onto firm’s accounting system
- Maintain current listing of all outstanding Accounts Receivable and prepare monthly reconciliation to finance committee with current outstanding amounts and status updates
- Prepare monthly/quarterly spreadsheets to provide to e-billing clients with listings of outstanding receivables
- Follow-up on a one-on-one basis with clients regarding outstanding receivables
- Research clients’ deductions on bills and coordinate with firm staff (if necessary) to obtain information to appeal the deductions
- Submit appeals of clients’ deductions to their e-billing systems, maintaining a record of all appeals submitted and appeal credits given
- Prepare detailed spreadsheets of all client deductions and appeal credits, identifying to which firm timekeeper each deduction and appeal credit relates
- Entering details of payments received via EFT into PCLaw
- Assist in training and implementation of new Billing System
- Accounting diploma with 1-2 years’ experience handling Billing in a professional environment
- Intermediate Microsoft Office knowledge, with an emphasis on Excel
- Excellent communication skills and positive and professional demeanour
- Strong attention to detail
- Ability to handle multiple requests simultaneously
- Flexibility for overtime
- Previous law firm experience an asset.
How to apply:
If you enjoy working in an energetic and dynamic work environment, then we invite you to apply. To apply, please forward your resume and cover letter.

**Job Types**: Full-time, Permanent

Additional pay:

- Bonus pay

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
- Work from home
Schedule:

- 8 hour shift
- Monday to Friday
**Experience**:

- Billing in a Professional Environment: 1 year (required)